Hay Springs City Council Minutes July 12, 2016


Call to Order:  Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m.  Council persons Luke Marcy, Marcella Hale and Keith Kearns were present.  Jim Varvel and City Attorney Jamian Simmons were absent.  It was noted that the Open Meetings Act is posted.

Minutes Approval:  Marcy made motion, Hale seconded to approve the minutes from the June 14, 2016 Regular Meeting.  All voted aye.  Motion carried.

Agenda Approval:  Kearns made motion, Marcy seconded to approve the agenda for July 12, 2016. All voted aye.  Motion carried. 

Public concerns: It was brought to the council’s attention by members of the public that the “bat house” at 117 North Miller St. garage is falling into a neighboring property and the smell from the house is getting worse. The person who owns the property is deceased and the property is currently tied up in a tax deed. The City will have to research who owns the property before any action can be taken. Mayor: going on record: when members of the public are walking their dogs he would like to see animal waste disposed of responsibly instead of left on other people’s property. The Regular Council Meeting agenda has been shortened to lessen meeting time. Reports for departments were typed out as lists for the council members to review.     

Reports of Officers, Boards and Committees:

Krystyn Turman - Pioneer Manor:   Everything is good; Jim Varvel –Finance:  No update; Keith Kearns – SWANN:  No meeting yet to report on; Jim Varvel – Lister-Sage:  No update; Richard McKay – Mayor: Took one week vacation. Helped with tree removal and asked questions. Complimented city clerk on cleaning city hall office;  Pool Improvement Committee: No update.       


PADD Update:  No update.

Water Loss Report:  37% loss this month. Kearns asked is wells were working properly and how often they are running due to the hot, dry weather. Aaron stated the wells have been running constantly but they are functioning properly at this time; however, if this dry spell continues he may need to consider starting water restrictions.   

Follow-Up on Lagoon:  Mayor reported Nebraska DEQ received letter from engineer  Dave Coe and they are happy with planned repairs.

Hospital/Clinic Remodel: Getting close to finishing.

Pivot contract approval: No update.

Sidewalk Replacement: City is still researching previously vacated sidewalks in town. Trying to figure out how best to approach issue while remaining consistent and fair with members of the public according to our respective ordinance. It was noted there are only two city employees available and the sidewalks issue takes away from their daily duties so the city will have to do this over time in order to come to a mutual resolve.

Greenough/Palmer Subdivision: Kearns informed the council that City Attorney Jamian Simmons will need to write a resolution for the subdivision before council approval can be granted. Requested the presence of the Greenoughs at the August 9, 2016 Regular Council Meeting for finalization. Kearns made motion to table until resolution is produced.  


Claims Approval:  Kearns made motion, Hale seconded to approve claims as submitted. All voted aye.  Motion carried. 

SWANN $6712.42; Gardner, Loutzenhiser & Ryan $241.20; Northwest Rural Public Power $227.90; Flags USA $269: Hills Materials Company $560.69; Dustin White Irrigation LLC $125; Northwest Pipe Fittings, Inc. $1956.17; Smith, King and Simmons, P.C. $612.40; Young’s Repair, Inc. $247.88; Security First Bank $1570.37; Sackers $274.85; Westco $593.14; Ideal Linen Supply $76.10; Hip Hop $55.25; Hay Springs Lumber $1745.90; Nebraska Total Office $360.44; Data Technologies, Inc. $2543.75; A One Janitorial $133.80; Nebraska Public Power District $4166.36; Copier Support Systems, Inc. $746.86; Farmer’s Coop $196.49; Quality Lawn Care $215; Bluffs Sanitary Supply $307.32; Sandhills News, Inc. $381.24; Panhandle Drilling, Inc. $41.93; Norms Napa $379.62; Arnold Pool Company $787.63; SourceGas $1409.92; Great Plains Communications $354.93; Michael Todd & Company, Inc. $420.40; Susan Hill $295; EMC Insurance Companies $3039.74; Pioneer Research Corporation $528.65; NE Public Health Environment $262; MCI $119.16; Bomgaars $235.87; Buettner Construction $1635; Hay Springs Public Schools $14; Utility Service Co., Inc. $751.28; Assurant Employee Benefits $233.02; Blue Cross Blue Shield $1068.66; Peters Electric $1241.48; American Funds Service Company $140.14; Postmaster $152.36; Sindy Coburn $16; NE Department of Revenue $875.18

Treasurer’s Report Approval:  Marcy made motion, Kearns seconded to approve June Treasurers Report. All voted aye.  Motion carried.

Game & Parks Well “first and old rail cite”: No update.

Payment of claims – pay bills as they come in and approve claims at council meeting to avoid late fees and disconnect notices: Kearns inquired if due dates had been changed. He proposed calling and asking about an option that would work best according to our payment schedule.

Purchase of laptop from Sandhills Computer up to $500 for cemetery implementation: There was much discussion. Hale made motion, Marcy seconded to buy a laptop for up to $500 from Mike Hunzeker at Sandhills Computer. All voted aye. Motion carried.

Approval for insurance for Kayley Taylor: No council approval needed.

Ord commissioner appointment for Housing Authority per letter to Mayor from Jeanie Ashley: Tabled until next meeting.

Cemetery Well: Dustin White made repairs to well. He suspected a snake had caused problems. Discussion followed of future well maintenance and performance. Council felt it would be addressed as needed.

Volleyball area in park: Discussion was made and the city was given the go ahead to develop a volleyball sand area in the park.

Mayor: going on record: Unless it is an absolute emergency he feels the city employees should not work on Sunday. If members of the public have an emergency they are to contact the Mayor, Richard McKay.

No executive session.

Items for next meeting were discussed.

There being no further business, Hale made motion, Marcy seconded to adjourn at 8:10 p.m.  All voted aye.  Motion carried 

Richard E. McKay,


Kayley R. Taylor

City Clerk/Treasurer

Published: July 27, 2016