Hay Springs City Council Minutes October 11, 2016


Call to Order:  Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:02 p.m. Council persons Luke Marcy, Marcella Hale and Keith Kearns were present. Jim Varvel was absent. City Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Minutes Approval: Kearns made motion, Marcy seconded to approve the Minutes from September 13, 2016 Regular Meeting. All voted aye. Motion carried.

Minutes Approval: Marcy made motion, Hale seconded to approve the Minutes from September 20, 2016 Special Meeting. All voted aye. Motion carried.

Agenda Approval: Kearns made motion, Hale seconded to approve the agenda for the October 11, 2016 Regular Council Meeting. All voted aye. Motion carried.

Public concerns: none

Mitch Paine – Floodplain Management: Mitch Paine, State National Floodplain Department Coordinator, was at the council meeting to share general information and answer questions about the floodplain management program that Hay Springs participates in. There was discussion.

Reports of Officers, Boards and Committees:

Street/Water/Clerk: Lists were submitted by employees. There was discussion about gutters put on Legion Hall; Krystyn Turman - Pioneer Manor: no report;  Jim Varvel –Finance: no report; Keith Kearns – SWANN: Met last month. Went over July and August bills. They were 25% through their Budget year. They had spent 29.3% of the Budget and income was 29.43%. They went through financial reports. Audit from the last year. Gardner performed Audit from last year. They had a neighbor wanting to purchase a piece of property. SWANN decided to decline sale; Jim Varvel – Lister-Sage: no report; Richard McKay – Mayor: Trying to get Buettners to bring fabric to get started on Lagoon repair. Finished evaluations for City employees.


PADD Update: Daniel Bennett was at the council meeting and presented information regarding a new grant available called “Grants for the Greater Good”. It is on the Panhandle Partnership website. There was discussion about grant due dates.

Water Loss Report: 23% loss. Water tower cleaning usage.

Lagoon Update: Number 1 Cell is empty. Waiting for material to lay down and put rip rap in place. There was much discussion.

Ron Hanks Well: Plan on doing the closing and having contract signed at next council meeting.

Pivot Contract Approval: The day after the last meeting, City Attorney Jamian Simmons received a phone call from owner’s attorney and he had a message from owner that was positive feedback. Owner has 30 days time frame to sign lease agreement as proposed.

Sidewalk Replacement: Letters were sent to property owners. Seeing if any grant funds will be available.

Game and Parks Well “first and old rail cite”:  No update.

Update on cemetery progress – Marcella Hale: Surveying is complete. There was discussion.

Bruce Blaire Handicapped Van: Heard back from State. There weren’t any liens. Have to send letter to last known address of last known owner, Mr. Blaire. Once that is sent, City Attorney Jamian Simmons will have the Sheriff sign the cleared title.


Claims Approval:  Kearns made motion, Hale seconded to approve claims. There was a question about Blue Cross Blue Shield insurance claim. All voted aye. Motion carried. Northwest Rural Public Power $334.12; Security First Bank $1570.37; Christy Wilson $100; Petty Cash $167.98; Gardner, Loutzenhiser & Ryan, P.C. $1612.55; Accustar Surveying $3300; Assurant Employee Benefits $221.92; Blue Cross Blue Shield $2859.69; Bluffs Sanitary Supply $635; EMC Insurance Companies $3115.68; Farmer’s Coop $30.64; Great Plains Communications $337.19; Hay Springs Lumber $2749.66; Ideal Linen Supply $38.25; J&L Grocery $31.96; MCI $2.23; NE Public Health Environment $411; Nebraska Public Power District $4762.52; Nebraska Total Office $36.96; Norms Napa $102.36; One Call Concepts, Inc. $5.31; Sackers $100.63; Smith, King and Simmons, P.C. $700.90; SWANN $6840.29; Utility Service Co.,Inc. $1502.56; Westco $654.40; SourceGas $209.74; Fuller Construction $324; Data Technologies, Inc. $522.50; Pioneer Research Corporation $412.97; Chadron Ace Hardware $17.60; Panhandle Drilling, Inc. $464.60; Nebraska Municipal Clerks Association $15; Champs Exteriors & Seamless Gutters $3800; Print Express $161.73; USA Blue Book $1365.75; The Old Hardware Store $55; Topkote, Inc. $39,502.35; Sandhills News, Inc. $182.70; Sheridan County Clerk $68; American Funds Service Company $275.91; Sandhills Computer $457; Postmaster $149.68; EFTPS $1101.98; Fuller Construction, Inc. $15,213.89; NE Department of Revenue $2304.10

Approval of September Treasurer’s Report: Kearns made motion, Marcy seconded to approve September Treasurer’s Report. All voted aye. Motion carried.

3rd Party Bookkeeping help approval/ Training: Tabled until next meeting.

Street Superintendent approval – Bakers & Associates or Olsson & Associates??: There was much discussion. Kearns made motion, Hale seconded to approve Anthony (Toney) Krajewski with Bakers & Associates for Street Superintendent for the City of Hay Springs. All voted aye. Motion carried.

Gardner, Loutzenhiser & Ryan, P.C. – Audit form: Marcy made motion to approve Gardner, Loutzenhiser & Ryan, P.C. to prepare audit form for the price not to exceed $13,100. Kearns seconded. All voted aye. Motion carried.

Lister-Sage Sales Tax: There was much discussion. When the 1% collected sales tax ceased being used for the loan on Lister-Sage then the funds reverted back into the original “community betterment” account. Ordinance 96-255 enforces such sales tax approval. City Attorney Jamian Simmons will research further.

“Bat House” 117 North Miller St.: There was discussion. Tabled until next meeting.

No executive session.

Items for next meeting were discussed.

There being no further business, Hale made motion, Kearns seconded to adjourn at 8:11 p.m. All voted aye. Motion carried.

Richard E. McKay


Kayley R. Taylor

City Clerk/Treasurer

Published: October 26, 2016