Call to Order: Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:01 p.m. Council persons Jim Varvel, Luke Marcy and Marcella Hale were present. Keith Kearns was absent. City Attorney James McCave was present. It was noted that the Open Meetings Act is posted.
Minutes Approval: Varvel made motion, Hale seconded to approve the Minutes from November 14, 2017 Regular Council Meeting. All voted aye. Motion carried.
Minutes Approval: Marcy made motion, Varvel seconded to approve the Minutes from November 20, 2017 Special Meeting. All voted aye. Motion carried.
Agenda Approval: Varvel made motion, Marcy seconded to approve the agenda for December 19, 2017 Regular Council Meeting with the following changes: move line item Trent Tobiasson: North Post private Well above Trampas Belknap: Dangerous Dog Discussion. All voted aye. Motion carried.
Trent Tobiasson: North Post private Well: There was much discussion. The Council requested that Trent Tobiasson connects 340 North Post property to the City water line and that the private Well is not to be used for potable water. It was agreed by the Water Operator and property owner to complete this project in early Spring of 2018.
Trent Tobiasson asked the Council to waive the outstanding water bill balance from the properties previous owner. Varvel made motion, Hale seconded to waive the outstanding water bill balance from previous owners on 338 and 340 North Post properties. All voted aye. Motion carried.
Trampas Belknap: Dangerous Dog Discussion: There was much discussion. City Attorney James McCave strongly advised that all parties adhere to the leash law.
Public Concerns: none.
Reports of Officers, Boards and Committees:
Street/Water/Clerk: Lists were submitted by employees, there were no questions from the Council; Krystyn Turman – Pioneer Manor: Krystyn Turman was present to inform the Council that census is up and they are finishing remodeling project; Jim Varvel – Finance: everything looks fine; Keith Kearns – SWANN: No report; Jim Varvel – Lister-Sage: Varvel informed the Council they applied for a Grant for outside landscaping; Richard McKay – Mayor: submitted written report for the Council to review.
PADD Update: Correspondences with Panhandle Area Development District regarding RFQs being requested for engineering services for the CDBG alley project.
Water Loss Report: 32%
Developing Salary Schedule: no update
Opening Sealed Bids: Baseball Field Fence: Only one bid submitted by Richard McKay for $850. Varvel made motion, Marcy seconded to accept the bid from Richard McKay for the Baseball Field Fence. All voted aye. Motion carried.
Pivot: no update
Approval of Claims: Varvel made motion, Marcy seconded to approve Claims. All voted aye. Motion carried.
Assurant Employee Benefits $289.72; Black Hills Energy $921.97; Blue Cross Blue Shield $2,401.63; Bluffs Sanitary Supply $1,177.18; Bomgaars $27.80; D & S Auto $106; Douglas, Kelly, Ostdiek, Ossian, Vogl and Snyder, P.C. $338; EMC Insurance Companies $304; Great Plains Communications $425.88; Grimms Pump and Industrial $1,066.25; Hay Springs Lumber $266.30; Lawson Products $165.92; Storey Kenworthy/Matt Parrott $661.12; MCI $62.27; Murphy Tractor & Equipment $492.83; NE Public Health Environment $172; NDEQ – Fiscal Services $9,077.91; Nebraska Public Power District $3,103.48; Nebraska Total Office $854.97; Norms Napa $1,610.13; Northwest Rural Public Power District $35; One Call Concepts, Inc. $0.75; Petty Cash $158.90; Pioneer Research Corporation $389.21; Sackers $87.61; Sandberg Implement, Inc. $1,360.76; Sandhills News, Inc. $303.70; Security First Bank $1,620.37; Sheridan County Treasurer $161.40; Smith, King, Simmons and Conn $480.84; SWANN $7,658.89; Toof’s Diesel Repair $94.97; Tree Doc $600; Utility Service CO., Inc. $751.28; Westco $388.12; American Funds Service Company $935.43; EFTPS $3,220.82; Postmaster $153.04; Nebraska Department of Revenue $2,467.73
Approval of November Treasurer’s Report: Varvel made motion, Marcy seconded to approve November Treasurer’s Report. All voted aye. Motion carried.
Animal Control: City Attorney James McCave advised that the Animal Control Officer should not be the duty and/or job of current City employees. He stated that the City is having these recent problems due in part to the fact that none of the applicable ordinances are actively being enforced. Therefore, he strongly advised that the Council hire an Animal Control Officer. There was much discussion. Hale made motion, Varvel seconded to advertise for an Animal Control Officer. All voted aye. Motion carried.
Legion Hall: new air conditioner: There was brief discussion. Hale made motion, Marcy seconded to approve the City’s financial contribution of $5,000 to be applied toward the $8,550 total to install a new heating and air conditioning unit at the Legion Hall.
Internet Service for City Hall and Library: Aaron Taylor had previously spoken with Great Plains Communications and updated the Council regarding the information he had been given. Varvel made motion, Hale seconded to utilize Great Plains Communications service for City Hall and Cravath Memorial Library, agreeing to the 24 month plan at a rate of $113.95 per month. All voted aye. Motion carried.
Cemetery: New Addition – driving on land: There was discussion. No action was taken.
Nebraska Rural Water Association: approval of workshop at 2/13/18 Council Meeting: There was brief discussion. Council approved a representative from Nebraska Rural Water Association to be present at the February 13, 2018 Regular Council Meeting to provide an educational workshop for the Council members and City employees.
NBCS Streets Financial Report approval: Varvel made motion, Hale seconded to approve the NBCS Streets Financial Report. All voted aye. Motion carried.
Election Certification: There was discussion. Varvel made motion, Hale seconded confirming the City of Hay Springs will have in the upcoming year two Council member vacancies and the Mayor vacancy. All voted aye. Motion carried.
Executive Session: none.
There being no further business, Varvel made motion, Marcy seconded to adjourn at 8:00 p.m. All voted aye. Motion carried.
Richard E. McKay
Kayley R. Taylor
Published: January 3, 2018