Hay Springs City Council Minutes, November 13, 2018

REGULAR MEETING

Call to Order: Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Jim Varvel, Keith Kearns, Luke Marcy and Marcella Hale were present. Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Minutes Approval: Kearns made motion, Marcy seconded to approve the Minutes from October 9, 2018 Regular Council Meeting. All voted aye. Motion carried.

Agenda Approval: Varvel made motion, Hale seconded to approve the agenda for November 13, 2018 Regular Council Meeting. All voted aye. Motion carried.

Sherrie Elwood: SDL for Christmas Party December 15th, 2018: Varvel made motion, Kearns seconded to approve an SDL for a Christmas Party on December 15th, 2018. All voted aye. Motion carried.

Chamber: SDL for New Year’s event December 31st, 2018: Kearns made motion, Hale seconded to approve an SDL for a New Year’s Eve Party on December 31st, 2018. All voted aye. Motion carried.

Amanda Haller: Airport and EMC renewal insurance: Amanda Haller and Cody Ehrman with Security First Insurance were present. Amanda explained in detail the City’s current Airport Insurance and other insurance coverages regarding premiums, policy terms and provided a summarized break-down for the Council to review. There was much discussion.

Road Work for Parsonage for United Methodist Church: There was much discussion. Varvel made motion that the City will cover half of the cost of total bill from Buettner Construction, our portion being $2,602.50. Hale seconded. All voted aye. Motion carried.

Tony Hindman: Cowboy Trail: There was much discussion. The Council was open to offering financial assistance but felt it wiser to research where in City Budget any contribution could be allocated from before making a monetary commitment.

Barb Vancil: FAS Awareness: Barb Vancil and Lori Hankinson were present. Barb requested the City’s permission to hang FAS Awareness banners along the highway during the month of September in 2019. Varvel made motion to allow FAS Awareness banners to be hung for 10 days September 1st-10th in 2019 along the highway in existing designated holders. Kearns seconded. Varvel, Kearns and Marcy voted aye. Hale abstained. Motion carried. 

Public Concerns: Tina Vifquain was present to address the Council in regards to condemnation proceedings.

Reports of Officers, Boards and Committees:

Street/Water/Clerk: Lists were submitted by employees; Varvel inquired about sewer cleaning, and Mayor inquired about sweeping of loose gravel on streets. 

Nursing Home – Krystyn Turman: Appoint Board Members: Varvel made motion to appoint Ron Reed and Raymond Popp to the Nursing Home Board. Hale seconded. All voted aye. Motion carried.   

Krystyn was present and provided the Council with a brief update regarding the Nursing Home census, staffing and inspection.

Jim Varvel – Finance: Everything looks good 

Keith Kearns – SWANN: No meeting last month.  

Jim Varvel – Lister-Sage: Meeting yesterday; raffle made $9,500; working on fence around landscaping  

Richard McKay – Mayor: Submitted a written report for the Council to review. 

OLD BUSINESS

PADD Update: CCCFF Grant, Park Information: Mayor explained some of the discussion at the two Planning Commission meetings he has attended in regards to Park improvement ideas. Varvel updated the Council on the City’s SAM (System for Award Management) renewal which required an additional step this year in the form of a notarized letter signed by the Mayor.

Water Loss Report: 33% this month – 22% last month – 30% last year; Aaron will keep changing out water meters. 

Nuisance Abatement Officer: No update.

Health Board Recommendation: Varvel updated the Council on the Health Board Meeting held at City Hall on October 25th, 2018 to discuss the “bat house” at 211 North 2nd. City Attorney Jamian Simmons advised that according to City Ordinance a building inspector needs to be designated before the Council can make a final decision in regards to the property.

Pivot Land Lease: Varvel posed the question to the Council if they prefer advertising the Pivot Land Lease for bid or auction. City Attorney Jamian Simmons advised further discussion in Executive Session.

NEW BUSINESSES

Approval of Claims: Kearns made motion, Marcy seconded to approve claims. All voted aye. Motion carried. 

Armstrong Extinguisher Service $360; Barco Municipal Products $337.90; Black Hills Energy $666.72; Blue Cross Blue Shield $2,564.94; Bomgaars $489.12; Core & Main $2,578.92; Data Technologies, Inc. $2,638.76; Douglas, Kelly, Ostdiek, Ossian, Vogl and Snyder, P.C. $179; EMC Insurance Companies $3,890.50; Gardner, Loutzenhiser & Ryan, P.C. $1,517.89; Great Plains Communications $620.52; Hay Springs Lumber $4,475.11; Hip Hop $64; Ideal Linen Supply $44.73; Interstate Industrial Service $136.06; MARC $1,683.25; MCI $57.36; NE Public Health Environment $268; Nebraska Public Power District $3,484.38; Nebraska Total Office $487.82; Norms Napa $202.15; Northwest Rural Public Power District $270.40; One Call Concepts, Inc. $3.42; Petty Cash $164.10; Pioneer Research Corporation $380.61; Sackers $199.44; Sandhills News, Inc. $204.90; Security First Bank $2,274.12; Security First Insurance $1,450; Smith, King, Simmons and Conn, P.C. $252.70; Sun Life Financial $380.37; SWANN $7,530.30; Utility Service CO., Inc. $721.28; Ward Laboratories, Inc. $72; Westco $490.95; American Funds Service Company $699.41; EFTPS $2,202.67; Postmaster $155.35; NE Department of Revenue $1,327.45; Hidden Pictures Club $20.85; Nebraska Library Commission $20

Approval of October Treasurer’s Report: Varvel made motion, Kearns seconded to approve October Treasurer’s Report. All voted aye. Motion carried.

Hanks Wells, Bond Log: There was much discussion. Kearns made motion to move forward with the Bond Log at an estimated cost of $5,100. Marcy seconded. All voted aye. Motion carried.

Gardner, Loutzenhiser & Ryan, P.C. – Audit Form: Tabled.

Street Superintendent approval – Anthony “Toney” Krajewski with Baker & Associates: Varvel made motion to approve Anthony “Toney” Krajewski with Baker & Associates for the upcoming 2018/2019 fiscal year Street Superintendent. Hale seconded. All voted aye. Motion carried.

Ordinance #18-03 consider renewal of Cable Television Franchise Agreement from 2003: There was discussion. Tabled until December regular council meeting.

Discussion of council member vacancy beginning 2019: Tabled until December regular council meeting.

Executive Session: Kearns made motion to go into executive session for legal matters at 8:53 p.m. Marcy seconded. All voted aye. Motion carried.

Kearns made motion to come out of executive session at 9:16 p.m. Hale seconded. All voted aye. Motion carried.

Items for next meeting were discussed. 

There being no further business, Varvel made motion, Marcy seconded to adjourn at 9:17 p.m. All voted aye. Motion carried.

Richard E. McKay

Mayor

Kayley Taylor

City Clerk/Treasurer

Published: November 28, 2018