Gordon City Council Minutes December 13, 2018

Notice of the meeting was given in advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., Dec. 13, 2018, in the Council Chambers of the City Auditorium.  The Mayor noted the location of the Open Meetings Laws poster in the back of the room.

Present: Paul, Russell, Grant, Bounous, and Evans.

Absent: No one. 

Motion by Evans, seconded by Grant to approve the minutes of the November 8, 2018 meeting.  Ayes:  Russell, Grant, Bounous, Evans, and Paul.

Motion by Bounous, seconded by Paul to approve the October 2018 Treasurer’s Report.  Ayes: Grant, Bounous, Evans, Paul, and Russell.

Motion by Grant, seconded by Bounous to approve the November 2018 Treasurer’s Report. Ayes: Bounous, Evans, Paul, Russell, and Grant.

Motion by Paul, seconded by Evans to approve the bills.  Ayes: Evans, Paul, Russell, Grant, and Bounous.

Abbreviations for the legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies. 

PAID BILLS

EFTPS, Ally, EX, $562.39; EFTPS, Ally, EX, $523.52; EFTPS, Fleet Services, SU, $1,344.98; EFTPS, FNBO, FE, $126.68; EFTPS, NE Dept of Revenue, RE, $4,224.69; RS1248, First National Bank of Omaha, SU, $44.96; INS1037, Traveler’s, EX, $2,954.00; INS1038, Security 1st Insurance, FE, $40.00; 47578, Payroll Fund, SA, $27,972.64; 47579, BC/BS, EX, $11,413.76; 47580, Country Living, SU, $17.00; 47581, Cengage, SU, $33.14; 47582, Time, SU, $25.00; 47583, Ingram, SU, $32.99; 47584, Library Petty Cash, RE, $34.16; 47585, NWRPPD, SE, $3,612.86; 47586, People, SU, $118.26; 47587, SCJS, SE, $30.00; 47588, Toof’s Diesel Repair, SE, $4,532.90; 47589, Jeff Brewer, RE, $500.00; 47590, City of Gordon, RE, $256.98; 47591, Consolidated Management, SE, $72.25; 47592, Zach Buster, RE, $43.02; 47593, Egov Strategies, EX, $1,750.00; 47594, NE Secretary of State, FE, $30.00; 47595, Ben Plemons, RE, $88.69; 47596, Sears, EX, $449.00; 47597, Win-911, FE, $495.00; 47598, Airport Authority, RE, $253.07; 47599, Airport Bond Savings, RE, $288.65; 47600, City of Gordon, RE, $75.81; 47601, Consolidated Management, SE, $88.87; 47602, Thurmond Harvesting, RE, $24.19; 47603, Madison National Life Ins, EX, $51.75; 47604, NE Secretary of State, FE, $30.00; 47605, Perpetual Care Fund, RE, $400.00; 47606, Black Hills Energy, SE, $1,406.89; 47607, Sheridan County Clerk, FE, $16.00; 47608, Special Assessment Bond Fund, RE, $359.15; 47609, USPS, SE, $170.22; 47610, Verizon, SE, $307.39; 47611, Payroll Fund, SA, $30,069.53; 47612, Data Tech, FE, $2,937.84.

Total December Paid Bills: $97,808.23.

UNPAID BILLS

47615, Chris Anderson, RE, $50.00; 47616, Axon Enterprise, Inc, SU, $606.00; 47617, Dan Bishop, RE, $50.00; 47618, Jeff Brewer, RE, $50.00; 47619, Bierschbach, SU, $1,670.26; 47620, Shelby Berger, RE, $50.00; 47621, Tony Bishop, RE, $50.00; 47622, City of Chadron, EX, $45.00; 47623, Consolidated Mngmt Co, SE, $127.52; 47624, Customized Billing, SE, $360.00; 47625, Emergency Medical Products, SU, $1,183.00; 47626, Eagle Chevrolet, SU, $5.83; 47627, First National Bank Omaha, SU, $2,539.59; 47628, JD Financial, SU, $587.41; 47629, Farmer’s Coop, SU, $1,351.00; 47630, Ford Motor Credit, EX, $374.09; 47631, Forster Well Drilling, SE, $1,752.38; 47632, Gordon Memorial Health Serv, SE, $351.99; 47633, Great Plains Communications, SE, $1,682.62; 47634, Gall’s, SU, $471.89; 47635, Grocery Mart, SU, $81.25; 47636, Greenamyre Contr & Bldr, SE, $5,720.00; 47637, General Fund Money Market, EX, $8,000.00; 47638, Hinn’s Auto Supply , SU, $451.30; 47639, Hillyard, SU, $696.55; 47640, Police Chief’s Assoc of NE, FE, $30.00; 47641, Colin Hyatt, RE, $50.00; 47642, Colin Hyatt, RE, $148.08; 47643, Core & Main, SU, $8,437.16; 47644, Clay Heath, RE, $50.00; 47645, Ideal Linen, SE, $96.89; 47646, Inland Truck, SU, $1,503.81; 47647, Johnson Hardware, SU, $653.00; 47648, CoDee Johns, RE, $50.00; 47649, Kustom Rock, SU, $290.00; 47650, Gardner, Loutzenhiser & Ryan, SE, $5,439.69; 47651, Loup Valley Lighting, SU, $2,648.00; 47652, Layne, SE, $1,362.07; 47653, NPPD, SE, $6,301.70; 47654, NE Total Office, SU, $139.05; 47655, NW Pipe Fittings, SU, $529.03; 47656, NW Community Action, EX, $124.33; 47657, NE DOL/Office of Safety, FE, $30.00; 47658, Neutron, SU, $364.87; 47659, Networkfleet, SE, $113.70; 47660, NE Environmental Products, SU, $379.55; 47661, One Call Concepts, SE, $22.74; 47662, Petty Cash Fund, SU, $484.85; 47663, Shane Pascale, RE, $50.00; 47664, Ben Plemons, RE, $50.00; 47665, Quill, SU, $57.77; 47666, Radiology Imaging of NE, SE, $18.25; 47667, NE Public Health Env Lab, SE, $103.00; 47668, Glen Spaugh, RE, $1,000.00; 47669, Scott’s Manufacturers, SE, $79.97; 47670, Stryker Sales Corp, SE, $750.00; 47671, Scottsbluff Screenprinting, SU, $238.82; 47672, Skillpath Seminars, SU, $167.95; 47673, Sheridan County Journal Star, SE, $436.28; 47674, Smith King & Simmons, SE, $309.36; 47675, Sasse Vet Clinic, RE, $30.00; 47676, True Value, SU, $667.58; 47677, USPS, SE, $137.00; 47678, Rocky Mountain Air Solutions, SU, $171.34; 47679, Westco, SU, $3,475.11; 47680, Water Reserve Fund, RE, $1,716.00; 47681, Water/Sewer Bond Fund, EX, $17,200.00; 47682, Water/Sewer Bond Fund, EX, $5,000.00; 47683, Kevin Wolkins, RE, $50.00; 47684, Wreck A Mended, SE, $3,590.00; 47685, Keith Wolkins, RE, $50.00; 47686, Xerox, EX, $547.33.

Total December Unpaid Bills: $93,451.96.

Total December Paid Bills: $97,808.23.

Total December Bills: $191,260.19.

Mayor Russell presented SRO Jeff Brewer with an award recognizing and thanking him for his 36 years of service to the Gordon Police Department. SRO Brewer has the distinction of being the longest serving police officer in the Gordon Police Department’s history. SRO Brewer was elected Sheridan County Sherriff and is leaving the Gordon Police Department. SRO Brewer thanked the council and stated that he is looking forward to his new role in the county and working closely with the Gordon Police Department. The Gordon City Council wishes SRO Brewer the best on his new endeavor.

Utility Superintendent Shane Pascale received the American Water Works Association award for Backflow Specialist at the AWWA conference in November. Mr. Pascale was recognized because of his efforts and success in the City of Gordon’s backflow prevention program. The Gordon City Council wishes to recognize Mr. Pascale for his efforts and success.

Deputy Clerk Glen Spaugh has been in communication with GRPS Superintendent Lori Liggett regarding the current School Resource Officer contract. There is a possibility that the school will ask the city to pay a larger share of the SRO’s health insurance when the contract is renewed in August. With SRO Jeff Brewer leaving and being replaced with SRO Colin Hyatt, the costs associated with the officer are going to decrease because of lower wages and lower health insurance premiums. Superintendent Liggett is not proposing any changes at this time. No action was taken on this item.

Motion by Paul, seconded by Evans to approve Rena Reizenstein’s (Sheridan Lounge) request for extended liquor sale hours on December 31, 2018 until 2:00 am for both on and off sale liquor. Ayes: Paul, Russell, Grant, Bounous, and Evans.

Motion by Evans, seconded by Bounous to approve Rena Reizenstein’s (Sheridan Lounge) request for extended liquor sale hours for on-sale liquor on Sunday, February 3, 2019 from 12:00 pm to 12:00 am for Super Bowl Sunday, but to deny her request for off-sale liquor during these hours. Ayes: Russell, Grant, Bounous, Evans, and Paul.

Motion by Bounous, seconded by Evans to re-elect Nancy Russell as Mayor and Kelly Grant as Vice-Mayor, and to thank them for their continued service. Ayes: Grant, Bounous, Evans, Paul, and Russell.

The Highway 20 Law Enforcement Interlocal Agreement expires December 31, 2018. The proposed agreement is the same except for one amendment that would include and protect departments with K-9 officers. Motion by Grant, seconded by Evans to approve this amendment to the agreement. Ayes: Bounous, Evans, Paul, Russell, and Grant.

Motion by Evans, seconded by seconded by Bounous to approve the Highway 20 Law Enforcement Interlocal Agreement. Ayes: Evans, Paul, Russell, Grant, and Bounous.

Council was presented with an agreement to purchase the property north of the Gordon Fire Hall that is currently owned by the Rural Fire Department. At the November council meeting the possibility of purchasing this property on an installment agreement was discussed. This option would add an additional cost to the city of approximately $1,700 in interest. The agreement presented to council will purchase the property with a one-time payment, requiring no interest. It was discussed that March or April would be a better time fiscally to complete the purchase. Motion by Paul, seconded by Bounous to approve the purchase agreement with the Gordon Rural Fire Department for Lot 7 and the N 30 feet of Lot 8, Block 7, Original Town, Gordon. Ayes: Paul, Russell, Grant, Bounous, and Evans. The agreement will be given to the Gordon Rural Fire Department for approval and presented again to the Gordon City Council at the April council meeting for approval to allow Mayor Russell to sign the agreement.

Council was given the current ordinance regarding Solicitors and Transient Merchants within the City of Gordon. After some discussion, the council had no changes they wished to make to the ordinance. No action was taken on this item.

The Gordon Airport Authority is required every five years by the FAA and NDOT – Aeronautics Division to select an engineering firm for Capital Improvement Projects. A committee was selected to interview potential firms and select an engineer to recommend to the Airport Authority. Four firms responded to the request for bids, including the current engineer, Olsson & Associates. The committee unanimously selected KLJ from Rapid City, SD, and the Airport Authority unanimously approved the recommendation on December 6, 2018 at their regular meeting. Airport Manager Glen Spaugh is excited to work with this firm on future projects, as they have great expertise in the airport field and are interested in helping the airport to grow and improve.

Council was given information on the renewal of the city’s Blue Cross/Blue Shield health coverage for employees. There will be a 3.4% decrease in premiums for 2019 and the deductible will be lowered to $1,000 for individuals. In prior years, the city reimbursed employees for $500 of the $1,500 deductible. Deputy Clerk Glen Spaugh proposed to council that the city discontinue the reimbursement portion of the health insurance, during this plan year, since the deductible is decreasing and will not financially affect the employees. This will also create an approximate cost savings to the city of $3,000 per year. After some discussion, motion by Bounous, seconded by Paul to renew with Blue Cross/Blue Shield and to discontinue the $500 reimbursement to employees for their deductible. Ayes: Russell, Grant, Bounous, Evans, and Paul.

Council was presented with the maintenance agreement with the NE Department of Transportation. The only change to the agreement from prior years is an increase of payment per lane mile made to the city for the maintenance. Motion by Paul, seconded by Grant to allow Mayor Russell to sign the Maintenance Agreement with the NE Department of Transportation. Ayes: Russell, Grant, Bounous, Evans, and Paul.

The city received four bids for the replacement of the furnace and air conditioning unit at the Gordon Library. Interim City Manager recommended to council to accept the bid from Metal Products, Chadron. The bid offered by Metal Products is closest to the specifications required by the bid and the city has been very satisfied with the service received from their company in the past. It was also the second to lowest bid received. The lowest bid was from Jack’s in Alliance, but the bid did not conform to the specifications. Motion by Bounous, seconded by Evans to accept the Option 2 bid from Metal Products, Chadron. Ayes: Grant, Bounous, Evans, Paul, and Russell.

The city currently provides Life Flight insurance from Air Link out of Scottsbluff and Air Methods out of Rapid City, SD for employees and volunteers. Both policies are due for renewal after the first of the year. Deputy Clerk Glen Spaugh was contacted by Medical Air Services Association (MASA), which provides coverage for both air and ground ambulance services and covers the entire United States. Deputy Clerk Spaugh provided information to council including cost comparison of the companies. After some discussion, council asked Deputy Clerk Spaugh to obtain more information and to clarify a couple of areas, including cost for members that do not currently have health insurance. No action taken on this item.   

Motion by Paul, seconded by Evans to approve the following Board appointments, with thanks. Ayes: Bounous, Evans, Paul, Russell, and Grant.

PLANNING COMMISSION (3-YR TERM) NEW APPOINTMENT WILL EXPIRE DEC 2021

Alyssa Dehart, Jonathan Johansen, and Lori Liggett

HOUSING AUTHORITY (5-YR TERM) NEW APPOINTMENT WILL EXPIRE DEC 2023

Tim Bounous (Council Representative)

HUMAN RELATIONS (3-YR TERM) NEW APPT WILL EXPIRE DEC 2021

Yolanda Hruby, Ted Baseggio, and Jason Hurd

BOARD OF ADJUSTMENT (3-YR TERM) NEW APPT WILL EXPIRE DEC 2021

Joel Nelson

POLICE REVIEW BOARD (3-YR TERM) NEW APPT WILL EXPIRE DEC 2021

Marvin Bussinger and Harlen Wheeler  

BOARD OF HEALTH (ALL MEMBERS ONE YR TERM) NEW APPT WILL EXPIRE DEC 2019

Nancy Russell (Mayor)

Dan Bishop (Interim City Manager)

Clay Heath (Chief of Police)

Candy Allison (Citizen)

Gordon Hospital Administrator and his/her designee

Motion by Grant, seconded by Bounous to approve the SSAR report to the NE Department of Transportation presented by Interim City Manager Dan Bishop. Ayes: Evans, Paul, Russell, Grant, and Bounous.

Council was given a thank you from Wellspring Chapel for the assistance provided from the city crew for their Trunk or Treat event on October 31.

Motion by Bounous, seconded by Paul to go into executive session at 7:07 pm for the purposes of personnel issues related to items (W) City Manager Search and (X) Police Department Staffing. Ayes: Paul, Russell, Grant, Bounous, and Evans.

Council reconvened in regular session at 8:10 pm. No action was taken on the issue of Police Department Staffing. After some discussion, motion by Paul, seconded by Evans to offer the position of Gordon City Manager to Glen Spaugh. Ayes: Russell, Grant, Bounous, Evans, and Paul. Council will be given a contract at the January council meeting for approval or negotiation, with the expected start date of February 1, 2019. With no further business, motion by Bounous, seconded by Paul to adjourn at 8:12 pm. Ayes: Grant, Bounous, Evans, Paul, and Russell.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on December 13, 2018; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: December 19, 2018