Hay Springs Public School Board of Education Minutes December 10, 2018

Meeting was called to order by President Johnson at 6:30 pm in the school cafeteria, followed by the Pledge of Allegiance and the pointing out of the posting of the Open Meetings Law.

Roll Call was taken with B. Johnson, E. Langford, M. Reed, G. Heiting, M. Kearns and S. Henry present.

Administration/Staff present: Superintendent Mr. Lechtenberg, Assistant Principal Mrs. Marx, Mrs. Wolken.

Motion to approve agenda with the emergency item added, for the December 10, 2018 meeting was made by M. Reed and seconded by S. Henry.  Roll Call Vote Passed 6/0.

Open Forum items included a presentation by a representative of Johnson Controls in regards to building improvements.

Administrative Team Reports

Superintendent Mr. Lechtenberg’s report included the following items/updates:

ï Building Survey review & potential Building Improvements

• RFQ Notice and RFQ Request for Qualifications

• Distribute Administrator and Board Newsletter-Handouts and NASB Monthly Board Updates

• State NASB/NCSA Conference November 14-16th

ï Watch-“That’s Why I Serve”

ï Watch-“I Am Public Education in Nebraska”

Bookkeeper Wolken elaborated on the monthly financial reports for the board.

Assistant Principal Mrs. Marx submitted a written report to the board. 

AD Kudrna submitted a written report to the board. 

Mr. Reiman submitted a written technology report to the board. 

There were no public comments.

Discussion items included the following:

• Lister-Sage Report-M. Kearns, G Heiting

ï Beef-Ranch to School Lunch Report-S. Henry 

ï Buildings Improvements

• Auditorium Lighting – LED lights have been ordered and received  

ï Transportation

• 2002 Thomas Bus Handicap bus-48 passenger 41,000 miles (Motor Issues)

ï Policy Review of NASB recommended updates on several policies

ï RFQ (Request for Qualifications) Hay Springs Public Schools Energy Financing Contract

ï Finance Committee 

• Amendment of Sports Activity support pay (Clock, Book, Referees, Lines, etc.)

• August 31st Audit Report Q & A

• Savings Account CD transfers-Security First Bank

1. $250,000 @ 1.45% for 12 months matured 11/30/18 could reinvest at 2.75%

ï November Payables $36,067.57 and Payroll $205,319.57

ï November Financial Summary

Action Items included:

II. Action Items

ï Motion to approve the minutes of November 12th Regular meeting minutes with amendments, was made by E. Langford and seconded by S. Henry.  Roll Call Vote Passed 6/0.

ï Motion to approve December Bills in the amount of $36,067.57, Payroll in the amount of $205,319.57, and the November ending Financial Account Summary was made by S. Henry and seconded by E. Langford.  Roll Call Vote passed 6/0. M. Reed abstained from check #7915 and #7916.

ï Motion to approve the August 31st 2018 Audit Report was made by M. Reed and seconded by E. Langford.  Roll Call Vote passed 6/0.

ï Motion to roll over matured CD investment with Security First Bank for 12 months at 2.75% was made by S. Henry and seconded by G. Heiting.  Roll Call Vote passed 6/0.

ï Motion to approve the amending of the sports activity compensation plan as presented was made by M. Kearns and seconded by G. Heiting.  Roll Call Vote passed 6/0.

ï Motion to approve Policy Updates as listed, with the exception of #1102 Community Relations, #3131 Business Operations and #6213 Instruction, with said changes, was made by E. Langford and seconded by S. Henry.  Roll Call Vote passed 6/0.

ï Motion to approve RFQ (Request for Qualifications) Hay Springs Public Schools Energy Financing Contract, with amendment, was made by S. Henry and seconded by G. Heiting.  Roll Call Vote passed 6/0.

ï The board acknowledges the dedication and service of Everette Langford to the community, staff and students of Hay Springs Public Schools with his service on the Board of Education, for the past eight years and would like to thank him with the presentation of a certificate of appreciation.

ï Motion to go into Executive session to discuss personnel issues and concerns was made by E. Langford and seconded by M. Kearns.  Roll Call Vote passed 6/0.

ï President Johnson declared the Board in executive session to discuss personnel issues and concerns, at 8:13pm.

ï President Johnson declared the Board out of Executive Session at 8:50pm.

ï Motion to come out of Executive Session was made by E. Langford and seconded by S. Henry.  Roll Call Vote passed 6/0.

ï President Johnson adjourned the meeting at 8:53pm.

III. Adjournment at 8:53pm

IV. Next Meeting- January 14th, 2018 @ 6:30pm

ï Items for January meeting

• Installation of new board member David Russell

• Re-organization of the Board

1. Office elections 

2. Committee assignments

• Annual Report

• Policy follow-up

• 2019-20 staffing budget

Published: January 23, 2019