Hay Springs City Council Minutes, January 8, 2019

PUBLIC HEARING

One and Six Year Street Plan: Mayor Richard McKay called to open a Public Hearing of the One and Six Year Street Plan at 7:00 p.m. Council persons Jim Varvel, Keith Kearns and Luke Marcy were present. Anthony “Toney” Krajewski with Baker & Associates was present as the Class A Hay Springs Street Superintendent. He presented the prepared One and Six Year Street Plan, which includes future armor coating plans. This plan is part of the requirement to receive highway funds from the Department of Roads. He gave the Council a brief history behind the funds. The formula for the money received is based off of population, miles of road and the area you encompass. The City has to show expenditures and income for the Street Department at the end of each year as part of receiving these funds to make sure the City is spending the money the State gives plus 25% more. The majority of the money received by the Street Department is spent on maintenance, of one form or another. The idea for this plan was instituted to make sure the Street Department operates in a responsible manner. 

Public Hearing was closed at 7:12 p.m.

REGULAR MEETING

Call to Order: Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:12 p.m. Council persons Jim Varvel, Keith Kearns, and Luke Marcy were present. Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Minutes Approval: Varvel made motion, Marcy seconded to approve the Minutes from December 10, 2018 Regular Council Meeting. All voted aye. Motion carried.

Agenda Approval: Kearns made motion, Varvel seconded to approve the agenda for January 8, 2019 Regular Council Meeting. All voted aye. Motion carried.

Resolution #19-1: One and Six Year Street Plan: Varvel read Resolution # 19-2 in its entirety:

RESOLUTION # 19-1

TO WHOM IT MAY CONCERN:

At the Regular Meeting of the Hay Springs City Council, City of Hay Springs, Nebraska, held at the City Hall on January 8, 2019, a hearing was held on the 2018-2019 One (1) and Six (6) Year Street Improvement Program, at 7:00 P.M., as advertised.

Following discussion by the City Council and citizens present, a motion was made to adopt the One (1) and Six (6) Year Street Improvement Program for the Fiscal Year 2018-2019 as proposed.  Roll Call Vote showed “Ayes”, 3 “Nays”, 0. Motion carried.

NOTICE OF PUBLIC HEARING

A public hearing on the One (1) and Six (6) Year Street Improvement Program for the City of Hay Springs, Nebraska, will be held in the City Hall at 7:00 P.M. on January 8, 2019. The purpose of the hearing is to propose to the residents of the City, the One (1) Year Street Improvement Program and the Six (6) Year Tentative Street Improvement Program in compliance with Section 39-2115 and 39-2119 of Chapter 39 of the Commutative Supplement of the Revised Statutes of Nebraska, 1943.  Copies of the Proposed One (1) and Six (6) Year Street Improvement Program may be studied at the City Hall or at Baker & Associates, 120 East 16th Street, Suite A, Scottsbluff, Nebraska 69361. 

CERTIFICATION

I, the undersigned, Clerk of the City of Hay Springs, Nebraska, do hereby certify that the notice of Public Hearing was published in the Sheridan County Journal Star and posted at the three below-named places within the City of Hay Springs to-wit: Hay Springs City Hall, Hay Springs Post Office, Security First Bank, and the above is a true and certified copy of action passed on January 8, 2019.

Kearns made motion to approve the 2018-2019 One and Six Year Street Improvement Program. Marcy seconded. All voted aye. Motion carried.

Audit Report: Jim Gardner and/or Sara Rittgarn: Tabled.

Sherrie Elwood: SDL for Legion Bowl Party February 9th, 2019: Marcy made motion to approve the SDL for Legion Bowl Party on February 9th, 2019. Varvel seconded. All voted aye. Motion carried.

Fire Department: annual financial requests and updates: Craig Housh, Fire Chief, as well as Matt Anderson and Gary Schramm were present. Craig gave an update of equipment condition. The Fire Department is rotating out their expired bunker gear with new on a yearly schedule. Each set of bunker gear costs $2,300 per person with a life span of 15 years, and the Fire Department has approximately 21-24 members. The Fire Department has a tax levy through the Rural but the Fire Department itself is 100% donations. The Rural is assisting them with purchasing new bunker gear also. Kearns made motion that the City pays for the replacement of three sets of bunker gear this year for the Fire Department. Marcy seconded. All voted aye. Motion carried.

Public Concerns: None.

Reports of Officers, Boards and Committees:

Street/Water/Clerk: Lists were submitted by employees, no questions asked by the Council. Aaron discussed the Water Tower report as well as shared the photos from the Water Tower Cleaning with the Council. He also updated the Council on the progress of the Well Bond Log. There is no Water Loss Report this month since water meters were not read. 

Krystyn Turman – Pioneer Manor: No update.

Jim Varvel – Finance: No concerns.

Keith Kearns – SWANN: No meeting last month. Next meeting will be January 17th, 2019.

Jim Varvel – Lister-Sage: Meeting next Monday.

Richard McKay – Mayor: Contacted City Attorney Jamian Simmons and Nursing Home.

OLD BUSINESS

PADD Update: No report.

Health Board: Dave Agnes was present to discuss his findings on the condition of the house at 211 North 2nd Street “bat house” with the Council. Dave informed the Council he would put together a more professional checklist for consistency.

Pivot Land Lease: Luke Marcy spoke with an Agronomist and their recommendation was to plant corn. Soil samples have not been taken. There was much discussion. City Attorney Jamian Simmons was asked by the Council to put together a respective advertisement for bids on behalf of the City of Hay Springs.

Ordinance #19-01 consider renewal of Cable Television Franchise Agreement from 2003: Mayor Richard McKay stated that he spoke with a representative from Great Plains Communications and requested that the company have a representative present at current Regular Council Meeting to discuss the options with the City Council. Communications with a representative were attempted by the City Clerk per instruction from the Council with no response. Kearns made motion to approve a 3-year agreement with Great Plains Communications. Varvel seconded. All voted aye. Motion carried. 

Council Member Vacancy/Mayor Recommendation for Appointment: Mayor Richard McKay recommended for appointment Marvin Blundell to fill the City of Hay Springs Council Member Vacancy. Kearns made motion to appoint Marvin Blundell to the City of Hay Springs Council as a new member. Varvel seconded. All voted aye. Motion carried.

Officially approve closure of City Keno Account: City Attorney Jamian Simmons stated that to the best of her knowledge there are no legal processes required in the closure of a City Keno Account. Kearns made motion to officially close the City of Hay Springs Keno Account. Varvel seconded. All voted aye. Motion carried. 

Cowboy Trail: There was discussion, no action taken.

NEW BUSINESSES

Approval of Claims: Kearns made motion, Varvel seconded to approve claims. All voted aye. Motion carried. 

21st Century Equipment, LLC $61.51; Azure Summers Graphic Design $50.99; Black Hills Energy $1,520.91; Blue Cross Blue Shield $2,564.94; Bomgaars $54.97; Century Business Product $35; Data Technologies, Inc. $117.62; Dave Agnes $1,299; Deluxe for Business $437.67; Douglas, Kelly, Ostdiek, Ossian, Vogl and Snyder, P.C. $80; EMC Insurance Companies $1,412; Godfrey Brake Service & Supply $1,214; Great Plains Communications $618.01; Hay Springs Lumber $440.99; Hip Hop $190; Ideal Linen Supply $44.73; Lawson Products $358.93; MCI $61.12; NE Department of Revenue $757.20; NE Public Health Environment $62; Nebraska Public Power District $3,271.92; Nebraska Rural Water Association $125; Norms Napa $9.79; Northwest Rural Public Power District $99.65; Pioneer Research Corporation $380.61; Sackers $137.15; Sandhills News, Inc. $155.49; Security First Bank $2,274.12; Sheridan County Treasurer $1,182.82; Sun Life Financial $380.37; SWANN $7,674.23; Utility Service CO., Inc. $721.28; Westco $414.70; American Funds Service Company $723.13; EFTPS $2,373.89; Postmaster $155.70; NE Department of Revenue $2,204.93; Security First Bank $50

Approval of December Treasurer’s Report: Varvel made motion, Marcy seconded to approve December Treasurer’s Report. All voted aye. Motion carried.

Appoint Nuisance Abatement Officer: Marcella Hale: Varvel made motion to reappoint Marcella Hale as the City of Hay Springs Nuisance Abatement Officer. Kearns seconded. All voted aye. Motion carried.

Reappoint Committees: Varvel made motion to re-appoint existing members to the boards they are currently sitting on. Marcy seconded. All voted aye. Motion carried. 

Third Signatory on City Accounts: Tabled.

Payroll auto-deposit: There was much discussion. Kearns advised the Council amends per instruction from City Attorney Jamian Simmons the City Employee Handbook to allow for authorization of auto-deposit to be set up for full-time employees.

Proclamation approval: Radon Action Month is January: Kearns read Proclamation in its entirety:

PROCLAMATION

Radon Action Month

WHEREAS, radon is a colorless, odorless, radioactive gas that may threaten the health of citizens and their families; 

WHEREAS, radon is the second leading cause of lung cancer in the U.S.; 

WHEREAS, radon is the leading cause of lung cancer in non-smokers; 

WHEREAS, the National Academy of Sciences estimates that up to 21,000 lung cancer deaths occur in the United States each year; 

WHEREAS, radon is found in one in 15 homes across the U.S. have elevated radon levels; WHEREAS, any home in Hay Springs may have elevated levels of radon (even if other homes in the same neighborhood do not); 

WHEREAS, testing for radon is simple and inexpensive;

WHEREAS, identified radon problems can be fixed; 

WHEREAS, Panhandle Public Health Department, the Nebraska Department of Health and Human Services, and the U.S. Environmental Protection Agency are supporting efforts to encourage Americans to test their homes for radon, have elevated levels of radon reduced, and have new homes built with radon-resistant features. 

NOW THEREFORE, the Mayor and City Council of the City of Hay Springs do hereby proclaim January 2019 as Official Radon Action Month in Hay Springs, Nebraska in recognition of the importance of testing homes for radon, I hereby proclaim the month of January 2019 as National Radon Action Month, and I urge every member of the community to test their homes by contacting the Panhandle Public Health District at 308-487-3600 ext. 108 to request a free radon test kit.

Dated this 8th day of January, 2019.

Kearns made motion to approve the Proclamation stating January as National Radon Action Month. Marcy seconded. All voted aye. Motion carried.

Pool Manager 2019: There was discussion. It was agreed to advertise for a Pool Manager with the request that the Pool Board be involved in the hiring process.

Summer Help 2019: There was discussion. It was agreed to advertise for Summer Help with the request that George and Aaron be involved in the hiring process.

Oaths of Office: Tabled.

Executive Session: None.

Items for next meeting were discussed. 

There being no further business, Varvel made motion, Kearns seconded to adjourn at 8:04 p.m. All voted aye. Motion carried.

Richard E. McKay

Mayor

Kayley Taylor

City Clerk/Treasurer

Published: January 23, 2019