Hay Springs City Council Minutes, February 12, 2019

REGULAR MEETING

Call to Order: Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Jim Varvel, Keith Kearns, Luke Marcy and Marvin Blundell were present. Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Oaths of Office: Marvin Blundell: City Attorney Jamian Simmons administered the Oath of Office to Marvin Blundell. 

IN THE CITY OF HAY SPRINGS, NEBRASKA 

OATH OF OFFICE OF

CITY OFFICIAL

STATE OF NEBRASKA,

COUNTY OF SHERIDAN

I, Marvin Blundell, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely and without mental reservation or for purpose of evasion; and that I will faithfully and impartially perform the duties of the office of  CITY COUNCIL M EMBER – AT LARGE POSITION,  according to law, and to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or of this state by force or violence; and that during such time as I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or of this state by force or violence. So Help Me God. 

Subscribed and sworn to this 12th day of February, 2019. 

Minutes Approval: Marcy made motion, Kearns seconded to approve the Minutes from January 8, 2019 Regular Council Meeting. All voted aye. Motion carried.

Agenda Approval: Kearns made motion, Marcy seconded to approve the agenda for February 12, 2019 Regular Council Meeting. All voted aye. Motion carried.

Audit Report: Jim Gardner and/or Sara Rittgarn: Tabled until next month.

Sheridan County Public Transportation: Kearns made motion to approve the $218 to be paid for the annual agreement fee due by August 31st, 2019 and $222 to be paid for the annual agreement fee due by August 31st, 2020. Blundell seconded. All voted aye. Motion carried.

Crossroads Resources: Gambling Awareness: Joan Yekel was present to ask the City/Council to sign the Gambling Proclamation for March. Kearns read Proclamation in its entirety:

MARCH PROBLEM GAMBLING AWARENESS MONTH

WHEREAS, there are individuals and families in our community adversely affected by problem gambling; and

WHEREAS, compulsive gambling is often hidden from family members, social services and mental health professionals; and

WHEREAS, compulsive gambling often occurs in combination with other disorders such as chemical dependency and depression; and

WHEREAS, it is important to raise awareness of the warning signs of compulsive gamblers and connect them with professional help.

NOW, THEREFORE, I, Richard McKay, Mayor of Hay Springs, Nebraska, do hereby proclaim March 2019, as “Problem Gambling Awareness Month” and urge citizens to learn more about the consequences of problem gambling and help available through the Nebraska Gamblers Assistance Program.

Kearns made motion to approve March as Problem Gambling Awareness Month. Marcy seconded. All voted aye. Motion carried.

Chamber: SDL for Chamber Cribbage Tournament March 23rd, 2019: Varvel made motion, Kearns seconded to approve an SDL for a Chamber Cribbage Tournament on March 23rd, 2019. All voted aye. Motion carried.

Chamber: permission for Ladies Lounge usage: Jessica Heesacker was present to request the usage of the Ladies Lounge for Chamber storage as well as a possible site for future Chamber meetings. The Council gave their consent.

Jolene Swarnes: 110 South Main: Not present.

Ordinance #19-01 consider renewal of Cable Television Franchise Agreement from 2003: The Mayor and City Council had a phone conference with Nick Holle from Great Plains Communications regarding term length for renewal of the Cable Television Franchise Agreement from 2003. After much discussion, the Council agreed to renew the Cable Television Franchise Agreement for a 10-year term instead of the previous 15-year term. Nick Holle will make the agreed upon changes to the Ordinance and it will be presented to the Council at the March 12th, 2019 Regular Council Meeting for review and approval. 

Tony Hindman: Cowboy Trail: Tony Hindman was in attendance to present the Council with updated information regarding grants, other financials, current condition of the Cowboy Trail as well as planned upgrades. The Council agreed to offer the usage of one City of Hay Springs dump truck for clean-up along the Cowboy Trail with the stipulation that only a City employee drives and operates the dump truck. 

Austin Reed, ACO: equipment: Austin was present to ask if the City would consider purchasing a net gun for Animal Control Officer duties. The Council requested more information be brought back to them for review regarding exact pricing and how many extra nets would be required. 

Public Concerns: None.

Reports of Officers, Boards and Committees:

Street/Water/Clerk: Lists were submitted by employees. Aaron updated the Council on the results of the Hanks Well Bond Log; informed the Council of the survey that was conducted for CDBG Alley Project.

Nuisance Abatement Office – Marcella Hale: No report.

Krystyn Turman – Pioneer Manor: Sherrie Ehrman was present to update the Council on Pioneer Manor Nursing Home’s current census, staffing, financials and status of their Audit Report. 

Jim Varvel – Finance: No concerns. Gordon Bernhardt will be donating $6,000 to be applied toward the Swimming Pool Loan principal which will pay the remaining Swimming Pool Loan balance in full.

Keith Kearns – SWANN: Meeting last month discussed health insurance renewal, appointed Board members, and reviewed Budget.

Jim Varvel – Lister-Sage: Next meeting will be February 13th, 2019.

Richard McKay – Mayor: Contact with Great Plains Communications regarding renewal terms of the cable television franchise agreement; Email correspondences with Attorney Amanda Vogl.

OLD BUSINESS

PADD Update: Would like to see the Planning Commission become more active, recruit members.

Water Loss Report: 44% this month for two months’ worth of water usage readings – 40% last year. Well performance test completed in January.

Health Board: Recommendation of Condition and Tear Down 211 North 2nd “bat house”: Kearns made motion to accept the recommendation of the Health Board and designate 211 North 2nd property as dangerous and a public nuisance. Marcy seconded. All voted aye. Motion carried. 

Designation of 211 North 2nd Street as dangerous building and nuisance: As stated above.

Pivot Land Lease: advertisement for bids: After much discussion between the Council regarding how best to move forward with the Pivot Land Leasing in terms of crop rotation, actual irrigation acreage and public interest, City Attorney Jamian Simmons will update the advertisement draft she presented to the Council for review and forward to the City Clerk for publication in the newspaper.

Third Signatory on City Accounts: Marvin Blundell: Varvel made motion, Kearns seconded to approve Marvin Blundell as the City of Hay Springs’ third signatory on Security First Bank accounts. All voted aye. Motion carried.

NEW BUSINESSES

Approval of Claims: Kearns made motion, Varvel seconded to approve claims. All voted aye. Motion carried. 

AJK Services, LLC $750; Azure Summers Graphic Design $105.39; Bauerkemper’s Inc. $167.42; Black Hills Energy $1,795.01; Blue Cross Blue Shield $2,564.94; Bluffs Sanitary Supply $153.14; Century Business Product $35; DEMCO $164.81; Douglas, Kelly, Ostdiek, Ossian, Vogl and Snyder, P.C. $176; EMC Insurance Companies $3,719.50; Farmer’s Coop $102.80; Gardner, Loutzenhiser & Ryan, P.C. $9,000; Great Plains Communications $618.80; Hay Springs Lumber $183.37; Hay Springs Volunteer Fire Department $6,900; Hidden Pictures Club $33.76; Hip Hop $18; Ideal Linen Supply $44.73; J&L Grocery $30.41; Julie Rasmussen $72.59; Lawson Products $572.76; MCI $61.27; NE Public Health Environment $148; Nebraska Department of Health and Human Services $40; Nebraska Public Power District $3,498.04; Nebraska Rural Water Association $75; Nebraska Safety and Fire Equipment $706.77; Nebraska Total Office $296.31; Norms Napa $247.19; Northwest Rural Public Power District $102.90; Petty Cash $204.11; Pioneer Research Corporation $380.61; Print Express $141.40; Sackers $242.03; Sandhills News, Inc. $430.70; Sargent Drilling Company $5,100; Security First Bank $2,274.12; Smith, King, Simmons and Conn, P.C. $434.80; Sturdevant’s Auto Parts $535.01; Sun Life Financial $380.37; SWANN $7,747.20; Westco $693.63; American Funds Service Company $1,069.56; EFTPS $3,419.36; NE Department of Revenue $1,650.08; Panhandle Area Development District $6,000; Postmaster $155

Approval of January Treasurer’s Report: Varvel made motion, Marcy seconded to approve January Treasurer’s Report. All voted aye. Motion carried.

Great American Clean-Up/Keep Nebraska Beautiful, set date: Council requested that Mayor Richard McKay speak with Hay Springs Public Schools and coordinate the City’s clean-up date with theirs.

NPPD Operational Agreement: Kearns made motion, Varvel seconded to approve the NPPD Operational Agreement as presented in the packet mailed to Mayor Richard McKay. All voted aye. Motion carried.

Executive Session: None.

Items for next meeting were discussed. 

There being no further business, Varvel made motion, Kearns seconded to adjourn at 8:34 p.m. All voted aye. Motion carried.

Richard E. McKay

Mayor

Kayley Taylor

City Clerk/Treasurer

Published: February 27, 2019