Gordon City Council Minutes February 14, 2019

Notice of the meeting was given in advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order by Mayor Russell at 6:00 p.m., February 14, 2019 in the Council Chambers of the City Auditorium.  The Mayor noted the location of the Open Meetings Laws in the back of the room.

Present: Grant, Bounous, Evans, Paul, and Russell.

Absent: No one.

Motion by Evans, seconded by Bounous, to approve the minutes of the January 10, 2019 meeting. Ayes: Bounous, Evans, Paul, Russell, and Grant.

Motion by Grant seconded by Paul, to approve the January 2019 Treasurer’s Report. Ayes: Evans, Paul, Russell, Grant, and Bounous.

Motion by Evans, seconded Bounous to approve the bills.  Ayes:  Paul, Russell, Grant, Bounous, and Evans.

Abbreviations for this legal:  EX, expense; FE, fee; GR, groceries; MI, mileage; RE, Reimburse; RPT, report; SA, salaries; SE, services; SU, supplies.

PAID BILLS

EFTPS, Ally, EX, $562.39; EFTPS, Ally, EX, $523.52; EFTPS, Fleet Services, SU, $1,073.91; EFTPS, FNBO, FE, $144.57; EFTPS, NE Dept of Revenue, RE, $3,324.44; EFTPS, DTCC, EX, $20,020.00; EFTPS, DTCC, EX, $705.00; EFTPS, General Checking, EX, $8,438.00; RS1254, Action Communications, EX, $3,840.00; RS1255, JD Financial, SU, $106.01; RS1256, Grocery Mart, SU, $176.05; RS1257, True Value, SU, $90.96; INS1041, Strong Insurance, EX, $40.00; INS1042, Traveler’s, EX, $16,363.00; INS1043, Security First, EX, $40.00; INS1044, Strong Insurance, EX, $3,663.14; 47716, Payroll Fund, SA, $32,918.81; 47779, Airport Authority, RE, $1,333.49; 47780, Airport Bond Savings, RE, $1,191.24; 47781, BC/BS, EX, $11,413.76; 47782, Cowboys & Indians, SU, $29.95; 47783, Discover, SU, $24.95; 47784, Egov Strategies, RE, $455.00; 47785, HGTV, SU, $27.97; 47786, Library Petty Cash, RE, $8.00; 47787, Motorcyclist, SU, $19.97; 47788, Midwest Living, SU, $15.00; 47789, NWRPPD, SE, $2,559.71; 47790, Networkfleet, SE, $113.70; 47791, Outdoor Life, SU, $14.97; 47792, Perpetual Care Fund, RE, $200.00; 47793, Rachael Price, RE, $102.46; 47794, Star Herald, SU, $236.64; 47795, Special Assessment Bond Fund, RE, $1,910.55; 47796, Xerox, EX, $113.56; 47797, City of Gordon, RE, $176.93; 47798, Jaimee Souksan, RE, $23.07; 47799, Payroll Fund, SA, $30,758.66; 47800, Chris Anderson, RE, $32.37; 47801, Air Med Care, EX, $275.00; 47802, MASA, EX, $8,640.00; 47803, Madison National Life, EX, $48.30; 47804, NPPD, SE, $68.42; 47805, NE Secretary of State, FE, $30.00; 47806, BH Energy, SE, $2,567.99; 47807, USPS, SE, $167.79; 47808, Verizon, SE, $307.39; 47809, CoDee Johns, RE, $58.56; 47810, NPPD, SE, $34.21; 47811, Payroll Fund, SA, $25,396.05; 47812, Chris Anderson, RE, $50.00; 47813, Judy Baxter, RE, $23.30.

Total February Paid Bills: $180,458.76.

UNPAID BILLS

47814, Armstrong Extinguisher Serv, SE, $1,834.00; 47815, Baker & Associates, SE, $308.75; 47816, Dan Bishop, RE, $50.00; 47817, Shelby Berger, RE, $50.00; 47818, Tony Bishop, RE, $50.00; 47819, City of Chadron, EX, $45.00; 47820, Customized Billing, SE, $330.00; 47821, Colton’s Liquor, SU, $1,088.38; 47822, Dynamic CAFM Serv, LLC, SE, $3,272.00; 47823, Emergency Medical Products, SU, $599.88; 47824, First National Bank Omaha, SU, $422.71; 47825, JD Financial, SU, $127.63; 47826, Farmer’s Coop, SU, $53.40; 47827, Fyr-Tek, SU, $50.00; 47828, Fire Text Response, LLC, SE, $250.00; 47829, Ford Motor Credit, EX, $374.09; 47830, Frontier Service & Supply, SE, $185.13; 47831, Gordon Chamber of Commerce, FE, $349.00; 47832, Great Plains Communications, SE, $1,676.49; 47833, Gall’s, SU, $305.54; 47834, Grocery Mart, SU, $36.05; 47835, General Fund Money Market, EX, $8,000.00; 47836, Hinn’s Auto Supply , SU, $278.74; 47837, Hillyard, SU, $178.64; 47838, Homestead, SU, $7.98; 47839, Colin Hyatt, RE, $50.00; 47840, Core & Main, SU, $9,126.09; 47841, Clay Heath, RE, $50.00; 47842, Ideal Linen, SE, $96.89; 47843, CoDee Johns, RE, $50.00; 47844, JP Cooke Co, SU, $55.50; 47845, Kimball Midwest, SU, $291.04; 47846, Kustom Rock, SU, $284.25; 47847, Gardner, Loutzenhiser & Ryan, SE, $750.00; 47848, Michael Todd & Co, SU, $4,282.73; 47849, NPPD, SE, $6,087.98; 47850, NE Total Office, SU, $258.30; 47851, NW Pipe Fittings, SU, $583.36; 47852, NW Community Action, EX, $124.33; 47853, DHHS - Div of Public Health, FE, $40.00; 47854, NCI, Inc, SU, $1,437.24; 47855, Neutron, SU, $197.71; 47856, NE Secretary of State, FE, $30.00; 47857, NE Rural Water, SE, $225.00; 47858, One Call Concepts, SE, $7.65; 47859, Petty Cash Fund, SU, $253.24; 47860, Shane Pascale, RE, $50.00; 47861, Ben Plemons, RE, $50.00; 47862, Quill, SU, $860.42; 47863, Rushville Service Center, SE, $120.20; 47864, NE Public Health Env Lab, SE, $48.00; 47865, Stockmen’s, SU, $8.00; 47866, Sheridan County Journal Star, SE, $446.53; 47867, Smith King & Simmons, SE, $372.50; 47868, True Value, SU, $391.91; 47869, USA Blue Book, SU, $256.31; 47870, Westco, SU, $1,642.54; 47871, Water Reserve Fund, RE, $1,716.00; 47872, Water/Sewer Bond Fund, EX, $17,200.00; 47873, Water/Sewer Bond Fund, EX, $5,000.00; 47874, West River Computers, SE, $119.99; 47875, Kevin Wolkins, RE, $50.00; 47876, Keith Wolkins, RE, $50.00; 47877, Xerox, EX, $433.80.

Total February Unpaid Bills: $73,020.92.

Total February Paid Bills: $180,458.76.

Total February Bills: $253,479.68.

The public hearing for the 2019 One & Six Year Street Plan was opened at 6:02 pm, and conduct of the meeting was turned over to Hearing Officer Glen Spaugh. Dan Bishop, Street Superintendent was present to answer any questions that council or the public may have. The 2019 One & Six Year Street Plan, is maintenance only, with some improvement to Winter Drive. With no one present offering any comments, written or oral, the hearing was closed at 6:03 pm, and conduct of the meeting returned to Mayor Russell. Motion by Bounous, seconded by Paul, to approve Resolution 2019-01. Ayes: Russell, Grant, Bounous, Evans, and Paul.

RESOLUTION 2019-01

A RESOLUTION ACCEPTING THE 2019 ONE AND SIX YEAR STREET IMPROVEMENT PLAN.

WHEREAS, the City Council of the City of Gordon has reviewed the One and Six Year Plan for Highway, Road and Street Improvements, and

WHEREAS, a public hearing to receive citizen input was held at 6:00 p.m. on February 14, 2019 in the City Council Chambers of the City Auditorium.

NOW, THEREFORE, BE IT RESOLVED that the City Council has determined the need for improvements on Winter Drive (formerly Rodeo Drive, renamed by Ordinance 1172), from East Third Street to East Fourth Street, and a continued street maintenance program in the next year.

Passed and approved this 14th day of February, 2019.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Bounous, seconded by Evans to allow Mayor Russell to sign the Problem Gambling Awareness Month Proclamation. Ayes: Bounous, Evans, Paul, Russell, and Grant.

MARCH PROBLEM GAMBLING AWARENESS MONTH

WHEREAS, there are individuals and families in our community adversely affected by problem gambling; and

WHEREAS, compulsive gambling is often hidden from family members, social services and mental health professionals; and

WHEREAS, compulsive gambling often occurs in combination with other disorders such as chemical dependency and depression; and

WHEREAS, it is important to raise awareness of the warning signs of compulsive gamblers and connect them with professional help.

NOW, THEREFORE, I, Nancy I Russell, Mayor of Gordon, Nebraska, do hereby proclaim March 2019 as “PROBLEM GAMBLING AWARENESS MONTH” and urge citizens to learn more about the consequences of problem gambling and help available through the Nebraska Gamblers Assistance Program.

/s/Nancy I Russell

Mayor Russell swore in new Police Officer Keith Wolkins. The City of Gordon welcomes him to the force and thanks him for his service to our community.

Karen Eisenbarth, Northwest Community Action Partnership was present to ask council to allow Mayor Russell to sign the Sheridan County Public Transportation Agreement. This program allows low cost rides for citizens that do not have access to other transportation. The new agreement is a two-year agreement, which is a new requirement for the grant that funds half of the cost of this program. There is an increased cost to the city, due to Gordon Memorial Health Services no longer participating as they now have their own van for transportation. Motion by Paul, seconded by Grant to allow Mayor Russell to sign this agreement. Ayes: Evans, Paul, Russell, Grant, and Bounous.

Barbara Marks was not present to discuss with council the city’s current Solicitor/Transient Merchant ordinance. No action was taken on this item.

Motion by Evans, seconded by Bounous to approve Jerry Hardin’s (American Legion) request for extended liquor sale hours on Sunday, March 17, 2019 from 11:00 am to 10:00 pm for St. Patrick’s Day. Ayes: Evans, Paul, Russell, Grant, and Bounous.

School Resource Officer (SRO) Colin Hyatt was unable to attend the council meeting, so City Manager Glen Spaugh informed the council on SRO Hyatt’s request to lower the speed limit in school zones. Currently the speed limit is 25 mph, and SRO Hyatt does not feel this is a safe speed and does not allow children to walk to school safely. After some discussion, Mayor Russell requested that SRO Hyatt and City Manager Spaugh provide cost estimates and procedural details to lower the speed limits in school zones.

City Manager Spaugh updated council on the solar project. The solar panels sustained significant wind damage in a recent storm where wind gusts were approximately 80 mph. Based on the specifications given at the beginning of the project, the solar panels were expected to withstand much higher winds than the ones that made them fail. Engineers from GenPro are inspecting the panels, but preliminary findings suggest that improper installation was the cause. There will be no additional cost to the city for the repairs.

City Manager Spaugh and Public Works Director Dan Bishop updated council on the Wastewater Project. The contractor, KL Wood had delivered parts about a month ago, but neither City Manager Spaugh or PW Director Bishop have been able to make contact with Ken Wood since. City Manager Spaugh contacted Matt Kautz, Baker and Associates, to attempt to get an updated timeline for the completion of the lift station portion of the project, but Mr. Kautz had not been able to contact him as of the meeting. Council members expressed great concern that the project has not been monitored or handled correctly by Baker and Associates and are requesting that Matt Kautz be present at the March council meeting. City Manager Spaugh will contact Mr. Kautz and arrange for him to be on the agenda.

Janet Hess, the Lone Willow Chapter of the Daughters of the American Revolution, would like to have an historical marker placed on Highway 20, commemorating the Willow Tree that is a significant part of Gordon’s history. Reverend Scamahorn used the tree as his first stop and it was a landmark used by people who were first settling the area. The Lone Willow Chapter is requesting that the city council designate funds for a portion of the cost needed to place this marker. The project is in the beginning stages, so no action was taken on this item.

The City of Gordon is a (P)ACE member community, and at the January (P)ACE Board of Directors meeting, the Board voted to distribute $300,000 to its members. The City of Gordon’s share is $4,403, and can be designated for any city project the council chooses. After some discussion, motion by Bounous, seconded by Grant to split these funds equally between the purchase of fitted bullet proof vests for the Police Department and the replacement of some outdated Christmas decorations. Ayes: Paul, Russell, Grant, Bounous, and Evans. (P)ACE was created to help control the cost of natural gas supplied to area communities. This year’s (P)ACE Choice Gas Selection period is April 12 through April 25.

Emily Morris and Devon Hochstetter, Casey Peterson, Ltd., presented the 2017-2018 audit via phone. Council was given presentation slides and a draft copy of the audit to reference during the presentation. The City of Gordon had no compliance issues or findings. Motion by Bounous, seconded by Evans to accept the 2017-2018 audit as presented. Ayes: Russell, Grant, Bounous, Evans, and Paul.

During the recent transitions in management for the City of Gordon, Public Works Director Dan Bishop and City Clerk Kim Buchan assumed extra responsibilities. City Manager Spaugh is requesting that council approve a $750 bonus for each in recognition of the extra effort during this time of transition. Motion by Paul, seconded by Grant to approve City Manager Spaugh’s request. Ayes: Grant, Bounous, Evans, Paul, and Russell.

Council was given an update on the Plum Street Litigation. 

Motion by Bounous, seconded by Paul to adjourn at 7:03 pm. Ayes: Bounous, Evans, Paul, Russell, and Grant.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on February 14, 2019; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings were written from and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: February 27, 2019