Hay Springs Public School BOARD of EDUCATION MEETING May 11th, 2020 MEETING MINUTES

Meeting was called to order by President Johnson at 6:33 pm in the school conference room via Zoom, followed by the Pledge of Allegiance and the pointing out of the posting of the Open Meetings Law.

Roll Call was taken with B. Johnson, D. Russell, S. Henry, M. Reed, and M. Kearns present. 

Motion to excuse G. Heiting was made by M. Reed and seconded by S. Henry.  Roll Call Vote passed 5/0

School personnel in attendance included: Superintendent Mr. Lechtenberg, Principal Mr. Hagge, Technology Coordinator Mr. Reiman, Director of Student Affairs Mrs. Marx and Bookkeeper Mrs. Wolken

Motion to approve agenda for May 11th meeting, was made by M. Reed and seconded by D. Russell.  Roll Call Vote Passed 5/0

I. Open Forum 

• Admin Reports

Superintendent – Mr. Lechtenberg

• General Information

• Corona Virus

• 2020-21 Class schedule for approval

• 2020 America’s Farmers Grow Communities $2500.00

• State Aid Calculations 2020-21

• ESU #13 DL/Tech Support Contract for2020-21

• ESU #13 Interlocal Agreement for Day School/Treatment Facility

• Policy Updates

• Staff development

• Bobcat Lease/Purchase vs Tractor Repair

Principal—Mr. Hagge 

• 2020-21 Schedule

• Summer Maintenance

• Curriculum Updates

• Committee Reports

• Staff Meetings & Parent Communications

• Grant Applications

Director of Student Services – Mrs. Marx

• Grant Submissions

• ADVISER

• Explanation on the ESU #13 Day Treatment Facility

Activities Director’s – Ms. Kudrna 

• Coaching Assignments

• 2020-21 Game Schedule

• Drug testing plan

Technology Coordinator report

Bookkeeper –Mrs. Wolken

There were no public comments.

II. Discussion items included the following:

• Lister-Sage Report-M Kearns

• Beef to School Lunch Report-S. Henry

• Sale of Old Bus

• Final Reading of Policy for Approval

• 0403.02 CHILD ABUSE REPORTING

• 0404.06 HARASSMENT BY EMPLOYEES

• 0504.12 REGULATED ELECTRONIC DEVICES

• O504.18 HARASSMENT BY STUDENTS

• 0505.03 SUSPENSION AND EXPULSION OF STUDENTS

• 0604.14 READING INSTRUCTION AND IMPROVEMENT

• 0611.07 GRADUATION REQUIREMENTS (See Revisions)

• 0702.03 BUDGET ADOPTION PROCESS

• Policy Review/First Reading

• 402.09 Recognition for Service of Employees and Others

• 504.15 Smoking-Drinking-Drugs

• 508.13 School Wellness

• 706.07 Suspension and Debarment

• 717 Disposal of Property Under Federal Grants

• 1004.04 Crisis Management Communications

• Mandatory Drug Testing Policy

• Summer Maintenance Projects

• Concrete work

• Carpet Work

• Finance Committee

• April Bank Account summary and balances

• May Payables $82,449.29

• May Payroll $200,420.14

Action Items included:

III.Action Items

• Motion to approve the April 14th Regular meeting minutes as amended, was made by M. Kearns and seconded by D. Russell.  Roll Call Vote Passed 5/0.

• Motion to approve April ending account summary and May payables in the amount of $82,449.29, and Payroll in the amount of $200,420.14, was made by S. Henry and seconded by M. Reed.  Roll Call Vote passed 5/0. M Reed abstained from check #8112.

• Motion to approve the 2020-21 Class Schedule as presented was made by M. Kearns and seconded by S. Henry.  Roll Call Vote passed 5/0

• Motion to approve the resignation of Mrs. Kate Davis was made by D. Russell and seconded by S. Henry.  Roll Call Vote passed 5/0.

• Motion to approve the 2020 Graduate List meeting requirements was made by M. Reed and seconded by M. Kearns.  Roll Call Vote passed 5/0

• No action was taken on advertising the sale of the old school bus.

• Motion to approve ESU #13 DL/Tech Support Contract for 2020-21 was made by S. Henry and seconded by M. Reed.  Roll Call Vote passed 5/0.

• Motion to approve ESU #13 Interlocal Agreement for Day School/Treatment Facility was made by M. Reed and seconded by M. Kearns.  Roll Call Vote passed 5/0.

• Motion to approve final reading of policy recommendations with adjustments from first reading to Graduation

• 0403.02 CHILD ABUSE REPORTING

• 0404.06 HARASSMENT BY EMPLOYEES

• 0504.12 REGULATED ELECTRONIC DEVICES

• O504.18 HARASSMENT BY STUDENTS

• 0505.03 SUSPENSION AND EXPULSION OF STUDENTS

• 0604.14 READING INSTRUCTION AND IMPROVEMENT

• 0611.07 GRADUATION REQUIREMENTS (with revisions)

• 0702.03 BUDGET ADOPTION PROCESS

was made by S. Henry and seconded by D. Russell.  Roll Call Vote passed 5/0

• Motion to approve First Reading of Policies

• 402.09 Recognition for Service of Employees and Others

• 504.15 Smoking-Drinking-Drugs

• 508.13 School Wellness

• 706.07 Suspension and Debarment

• 717 Disposal of Property Under Federal Grants

• 1004.04 Crisis Management Communications

 was made by M. Reed and seconded by M. Kearns.  Roll Call Vote passed 5/0. 

• Motion to approve concrete bid from Fuller Construction was made by M. Kearns and seconded by S. Henry.  Roll Call Vote passed 5/0

• Motion to approve carpet bid for squares in the third floor classrooms by Hinn’s was made by S. Henry and seconded by M. Kearns.  Roll Call Vote passed 5/0

• Motion to approve bid submitted by N. Cochran for the purchase of the house at 223 N Baker was made by S. Henry and seconded by M Kearns.  Roll Call Vote passed 5/0.

• President Johnson adjourned the meeting at 9:51 pm.

IV. Adjournment at 9:51 pm

V. Next Meeting- Monday, June 8th, 2020 @ 6:30 pm in DL room via Zoom.

• Items for June meeting

-Policy Second Readings

- Parking Lot

- Drug Testing Policy

Published: July 15, 2020