Minutes for Hay Springs City Council Meeting December 8, 2020

REGULAR MEETING

Call to Order: Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Jim Varvel, Keith Kearns, Luke Marcy and Marvin Blundell were present. Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Minutes Approval: Marcy made motion, Kearns seconded to approve the Minutes from November 10th, 2020 Regular Council Meeting. All voted aye. Motion carried.

Agenda Approval: Kearns made motion, Marcy seconded to approve the agenda for December 8th, 2020 Regular Council Meeting. All voted aye. Motion carried.

Council Member Vacancy: Council Member Jim Varvel was granted leave from his position on the City Council with sincere appreciation for his years of service to this community. City Attorney Jamian Simmons explained there is now a vacancy and the Council needs to establish a date to hold a Special Meeting in which to fill said vacancy. Mayor McKay is to present nominees to the Council for their consideration and approval. Blundell made motion to hold a Special Meeting to fill the Council vacancy on Tuesday, December 29th, 2020 at 7:00 p.m. Kearns seconded. All voted aye. Motion carried. 

TeleCom West: Jerry Leistritz, Telecom West, Inc., was present and agreed to the contract drafted by City Attorney Jamian Simmons. Marcy inquired about a reasonable franchise fee per month. There was a concern voiced for transference of the City email if service was changed. The need for internet service and/or a hot spot at Sunset RV Park was noted. There was much discussion regarding options, needs, and available service. Kearns made motion to approve TeleCom West service for a franchise fee of $50 per month including service at the Sunset RV Park and service for City use will be evaluated moving forward in the future. Marcy seconded. All voted aye. Motion carried. Jerry agreed TeleCom West will pay the City the approved franchise fee of $50 per month, totaling $600 per year, on January 10th of each year.

Public Concerns: Marcy brought forward an animal control complaint he received in regards to dogs at large on North Gibson Street. There was much discussion concerning the City’s provisions for deeming an animal dangerous, procedures and fines in place for taking action when these situations arise, the duties and responsibilities of the Animal Control Officer. Marcy made a clear point that the City needs to take action to ensure the safety of this community to the best of our provided ability. City Attorney Jamian Simmons agreed to review the current City ordinance and draft an amendment including due process that coincides with the animal control situation at hand. 

Reports of Officers, Boards and Committees:

Street/Water/Clerk: Lists were submitted by employees. George Christensen, Street Department, informed the Council that he will be taking his accrued vacation before the end of the year so as not to lose his carry-over overage. Clerk Kayley Taylor mentioned to the Council that Audit Closing is on Wednesday, December 16th at 2:00 p.m. and any Council Member is welcome to attend. 

Krystyn Turman – Pioneer Manor: Profit & Loss Reports for October and November were submitted for the Council to review. There was discussion. 

Jim Varvel – Finance: No report.  

Keith Kearns – SWANN: Standard meeting. Third Cell is finished.

Luke Marcy – Lister-Sage: No report. 

Richard McKay – Mayor: Written report submitted to the Council for their review. Mayor McKay did express a concern with employee vacation time and wished the Council to consider his written statement. 

OLD BUSINESS

PADD Update: Baseball Concessions Building bids: City Attorney Jamian Simmons explained the Community Improvement Committee’s request to have the Council remove the requirement for the bid bond and/or the performance bond for the project in hopes of attracting further local contractors. There was much discussion regarding the pros and cons of this request. Since the Committee has already re-issued the project for bids, the Council unanimously agreed to wait on making a decision until after this next round of bids are opened and submitted for review. 

Water Loss Report: 27% this month – 19% two months ago – 42% last year.

Sidewalk ordinance review: Blundell discussed with the Council his research in regards to the City’s current ordinances pertaining to sidewalks and what he feels would be a more suitable implementation of procedures for the City to follow in the future. There was much discussion. No action taken by the Council.

Unattended camper at Sunset RV Park: Tabled.

Airport Hangar Lease: advertise for bids: City Attorney Jamian Simmons advised the Council to hold off on advertising for bids for the small wooden hangar until an owner for the unknown airplane can be located and general maintenance on the hangar is completed. 

Street armor coating damage: City Attorney Jamian Simmons advised the Council that there is minimal reference for implementing an ordinance specifically addressing this type of street damage. 

2020 City Street Superintendent: Kearns made motion to certify the 2020 appointment of Anthony Krajewski, Class A, License number S-1021, who served as the Hay Springs Street Superintendent during calendar year January 1 thru December 31, 2020, for the purpose of the 2020 Highway Incentive payment, to be issued to the city by the Nebraska Department of Transportation, in February 2021. Marcy seconded. All voted aye. Motion carried. 

2021 City Street Superintendent appointment: Kearns made motion to appoint Anthony Krajewski, Class A License number S-1021, as the Hay Springs Street Superintendent for calendar year 2021, January 1 thru December 31, 2021, for the purpose of the 2021 calendar year Highway Incentive payment, to be issued to the city by the Nebraska Department of Transportation, in February 2022. Blundell seconded. All voted aye. Motion carried. 

NEW BUSINESSES

Approval of Claims: Kearns made motion, Marcy seconded to approve claims. All voted aye. Motion carried. 

Baker & Associates, Inc. $1,280; Black Hills Energy $1,287.73; Blue Cross Blue Shield $2,718.02; Bomgaars $144.21; Century Business Product $35; Core & Main $207.74; Cummins Central Power, LLC $1,306.71; Dustin White Irrigation, LLC $1,879.79; Farmer’s Coop $94; Great Plains Communications $24.25; Hay Springs Lumber $974.62; Hip Hop $548; IDEAL Linen Supply $48.40; Kayley Taylor $144.88; Lawson Products $280.10; MCI $51.78; NDEE $8,910.99; NE Public Health Environment Labs $419; Nebraska Public Power District $2,996.80; Nebraska Total Office $84.25; Northwest Rural Public Power District $84.08; One Call Concepts, Inc. $4.84; Petty Cash $218.21; Pioneer Research Corporation $345.06; Sackers $39.30; Security First Bank $3,287.38; Sheridan County Journal Star $414.58; Skeeter’s Napa Auto Parts $504.62; Sturdevant’s Auto Parts $540.70; Sun Life Financial $486.30; SWANN $7,238.93; Utility Service Co., Inc. $800.62; WestCo $674.37; AFLAC $278.42; American Funds Service Company $742.31; EFTPS $2,169.61; Julie Rasmussen $108.55; Kayley Taylor $141.37; NE Department of Revenue $1,140.69; Postmaster $160.

Approval of November Treasurer’s Report: Marcy made motion, Blundell seconded to approve November Treasurer’s Report. All voted aye. Motion carried.

Mayor Richard McKay timesheet approval and pay rate: Kearns made motion to approve Mayor Richard McKay’s submitted timesheets in August for 14 hours, in October for 4.5 hours, and in November for 5 hours for a total of accumulated 23.5 hours at a pay rate of $12.50 per hour. Blundell seconded. Kearns and Blundell voted aye. Marcy voted nay. Motion carried. 

Gardner, Loutzenhiser & Ryan, P.C. – Audit Form approval: Kearns made motion to confirm Gardner, Loutzenhiser & Ryan, P.C. conducted the City of Hay Springs Audit for Fiscal Year 2019/2020. Marcy seconded. All voted aye. Motion carried.

Pioneer Manor Nursing Home: Mayor McKay raised a concern regarding equal care for the residents. The Council advised that he address his concerns with the Pioneer Manor Nursing Home Board. 

Executive Session: Kearns made motion to go into Executive Session at 8:40 p.m. to protect the reputations of those involved. Marcy seconded. All voted aye. Motion carried.

Kearns made motion to exit Executive Session at 8:46 p.m. Marcy seconded. All voted aye. Motion carried.

Items for next meeting were discussed. 

There being no further business, Kearns made motion, Marcy seconded to adjourn at 8:49 p.m. All voted aye. Motion carried.

Richard E. McKay, Mayor

Kayley Taylor, City Clerk/Treasurer

Published: December 23, 2020