City of Gordon City Council Meeting Minutes June 10, 2021

Notice of the meeting was given in advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., June 10, 2021.  The Mayor noted the location of the Open Meetings Laws poster.

Present: Bounous, Evans, Paul, Russell, and Grant.

Absent:  No One.

Motion by Bounous, seconded by Evans to approve the minutes of the May 13, 2021 meeting.  Ayes: Evans, Paul, Russell, Grant, and Bounous.

Motion by Paul, seconded by Grant to approve the May 2021 Treasurer’s Report. Ayes:  Paul, Russell, Grant, Bounous, and Evans.

Motion by Evans, seconded by Paul to approve the bills.  Ayes: Russell, Grant, Bounous, Evans, and Paul.

Abbreviations for the legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS, EFTPS, Fleet Services, SU; $427.75, EFTPS, FNBO, FE; $371.09, EFTPS, NE Dept of Revenue, RE; $4,244.78, EFTPS, Xerox, EX; $518.56, GF1018, First National Bank, EX; $9,895.72, 50471, Payroll Fund, SA; $31,603.59, 50472, Airport Authority, RE; $3,869.75, 50473, Airport Bond Savings, RE; $3,177.99, 50474, C & R Electronics, EX; $1,540.00, 50475, Consolidated Management, SE, $136.37, 50476, Collaborative Summer Libr Prog, SU; $56.99, 50477, Feld Fire, SE; $700.00, 50478, Cengage/Gale, SU; $64.58, 50479, Gordon Volunteer Fire Dept, RE; $1,250.00, 50480, Game & Fish Magazine, SU; $5.00, 50481, Ingram, SU; $271.91, 50482, Library Petty Cash, SU; $49.95, 50483, Municipal Emergency Services, SE; $1,068.15, 50484, NWRPPD, SE; $2,287.02, 50485, Special Assessment Bond Fund, RE; $4,685.39, 50486, Xerox, EX; $104.76, 50487, City of Gordon, RE; $183.11, 50488, Keelie Campbell, RE; $16.89, 50489, Payroll Fund, SA; $33,288.28, 50490, City of Gordon, RE; $159.92, 50491, Consolidated Management, SE; $155.32, 50492, Scott Cerny, RE; $40.08, 50493, Madison National Life, EX; $65.55, 50494, Blackhills Energy, SE; $1,017.21, 50495, Sales Tax Infrastructure MM, EX; $12,859.27, 50496, Sayler Screenprinting, SU; $98.50, 50497, USPS, SE; $176.51, 50498, Verizon, SE; $80.02, INS1102, Travelers, EX; $2,092.00, INS1103, CNA Surety, EX; $170.00, 50499, BC/BS, EX; $13,773.40, EFTPS, First National Bank of Omaha, SU; $7,923.64, Total June Paid Bills; $138,429.05

UNPAID BILLS, 50500, Arnold Pool Company, SU; $1,914.70, 50501,, SU; $263.28, 50502, Dan Bishop, RE; $50.00, 50503, The Business Connection, EX; $454.80, 50504, Tony Bishop, RE; $50.00, 50505, City of Chadron, EX; $45.00, 50506, Consolidated Management Co, SE; $60.43, 50507, Customized Billing, SE; $210.00, 50508, Crescent Electric, SU; $77.33, 50509, Hannah Calkins, RE; $50.00, 50510, Joe Carr, RE; $50.00, 50511, DAS Acct Services, FE; $66.00, 50512, Eagle Chevrolet, SU; $55.41, 50513, JD Financial, SU; $194.39, 50514, Scott Fisher, RE; $50.00, 50515, Great Plains Communications, SE; $1,621.93, 50516, Grocery Mart, SU; $33.63, 50517, Cengae/Gale, SU; $64.58, 50518, The Glass Wizard, SE; $629.00, 50519, General Fund Money Market, EX; $12,000.00, 50520, Hinn’s Auto Supply, SU; $132.15, 50521, Homestead Building Supply, SU; $104.56, 50522, Rylan Heesacker, SE; $227.50, 50523, Husker Auto Parts, SU; $10.44, 50524, Hinn’s Home Furnishings, SU; $199.90, 50525, Clay Heath, RE; $50.00, 50526, Insurance Fund Money Market, EX; $13,000.00, 50527, Ingram, SU; $300.41, 50528, Interstate Industrial Service, SE; $360.24, 50529, Gardner, Loutzenhiser, & Ryan, SE; $800.00, 50530, Library Petty Cash, SU; $49.29, 50531, Loup Valley Lighting, SU; $82.54, 50532, Brandon Mika, RE; $50.00, 50533, Joe McGough, RE; $50.00, 50534, NPPD, SE; $6,229.91, 50535, NE Total Office, SU; $11.12, 50536, NWRPPD, SE; $2,318.99, 50537, NW Community Action, EX; $192.93, 50538, NE Municipal Power Pool, FE; $937.48, 50539, NE Law Enf Training Center, FE; $175.00, 50540, Verizon Connect, SE; $80.95, 50541, One-Call Concepts, SE; $418.76, 50542, Outdoor Recreation, EX; $778.00, 50543, Power Plan, SE; $4,276.43, 50544, Sam Piper, RE; $50.00, 50545, Petty Cash Fund, RE; $126.21, 50546, Rachael Price, RE; $157.16, 50547, Shane Pascale, RE; $50.00, 50548, NE Public Health Env Lab, SE, $480.00, 50549, Glen Spaugh, RE; $50.00, 50550, Dan Sasse, RE; $50.00, 50551, Stockmen’s , SU; $11.27, 50552, Sheridan County Journal, SE; $868.35, 50553, Smith, King, Simmons, & Conn, SE; $1,142.75, 50554, True Value, SU; $548.27, 50555, Triangle Electric, SE; $2,512.70, 50556, USPS, SE; $181.00, 50557, USA Bluebook, SU; $130.88, 50558, Van Diest, SU; $571.00, 50559, Westco, SU; $2,009.90, 50560, Water Reserve Fund, EX; $2,000.00, 50561, Winter Sewing, SE; $66.50, 50562, Water/Sewer Bond Fund, EX; $17,200.00, 50563, Kevin Wolkins, RE; $50.00, 50564, Keith Wolkins, RE; $50.00, 50565, Xerox, EX; $120.84, Total June Unpaid Bills, $77,203.91, Total June Paid Bills, $138,429.05, Total June Bills, $215,632.96, T.J. and Mary Jo Moore were present to update council on the progress of the Frisbee Golf Course that they have been installing in Wayland Park. T.J. and Mary Jo approached council in August 2018 with the proposal of installing the Frisbee Golf Course. The Moores donated the cost of the materials and the labor to install the course. Due to inclement weather and the COVID Pandemic, the installation was not completed until this spring. The only part of the project that is not completed is the map, which is being compiled by the Disc Golf Association. Although the map is not completed, the course is ready for citizens and visitors to begin utilizing. The Gordon City Council wishes to thank the Moores for their generous donation to the community!

Mayor Russell swore in Officer Scott Fleming. The City Council wishes to welcome Officer Fleming to the Gordon Police Department and thank him for his service to the community.

Motion by Evans, seconded by Bounous to approve the application of Nick Dehart to the Gordon Volunteer Rescue Squad and thank him for his service to the community. Ayes: Grant, Bounous, Evans, Paul, and Russell.

Motion by Grant, seconded by Evans to approve the application of Alyssa Dehart to the Gordon Volunteer Rescue Squad and thank her for her service to the community. Ayes: Bounous, Evans, Paul, Russell, and Grant.

The Gordon City Council passed Ordinance 1203 at the May council meeting creating the Gordon Tree Board. Since the passage of the ordinance, the city has received nine applications for board membership. The board consists of seven members, one of which is a city employee designee, leaving six open positions. Council was given copies of the applications and ballots to vote for board members. During the review of the applications, it was realized that one applicant lived outside of the ten mile radius of Gordon required to be a member, and this application was disqualified. Completed ballots were given to Deputy Clerk Shelby Reynolds to tally. The meeting continued as the votes were being tallied.

City Manager Spaugh updated council on the Tystad Lagoon Land purchase. The first step is to have the land surveyed. The Tystads approached City Manager Spaugh requesting that the city split the cost of the survey. Currently the lowest bid is from Niobrara Valley Consultants in Valentine for $3850.00. Other companies contacted included Pineridge Land Surveyors, Baker & Associates and KLJ Engineering. The other companies either have long waiting lists, or the costs were substantially more than Niobrara Valley Consultants due to increased travel costs. After some discussion, motion by Grant, seconded by Evans to split the survey costs with the Tystad family and use Niobrara Valley Consultants for the survey project. Ayes: Evans, Paul, Russell, Grant, and Bounous.

Deputy Clerk Shelby Reynolds informed City Manager Spaugh that the votes had been tallied. After the results were announced, motion by Bounous, seconded by Grant to appoint Tim Brewer, Sharon Harris, Jean Hensley, Jerry Hardin, Ellen Yusten, and Doris Brown to the Tree Board. Ayes: Paul, Russell, Grant, Bounous, and Evans. The first meeting of the board will be in the next few weeks. At this meeting, the Chairman will be appointed and the members appointment expiration dates will be decided.

GWorks, the software currently utilized by the city for accounting, payroll and utility billing has expanded their program to offer website design and online payment capabilities. This expansion is Front Desk. City Manager Glen Spaugh, City Clerk Kim Buchan, and Deputy Clerk Shelby Reynolds attended a virtual demonstration of the upgrades being offered by GWorks. Currently, customers have the ability to pay their utility bill or other fee online, but do not have the option of an automatic payment or to see their account history. Front desk will upgrade the current system to offer all of these options. The current website server used by the city is not very user friendly and the cost is almost three times the cost through Front Desk. City Manager Spaugh was very pleased with the operation of the website through Front Desk, as well as the security offered by them for online payments. Council was given the quote from GWorks for the upgrade to Front Desk. After some discussion, motion by Grant, seconded by Evans to upgrade the city’s accounting and billing software to Front Desk as quoted. Ayes: Paul, Russell, Grant, Bounous, and Evans.

City Manager Glen Spaugh presented council with his manager report. Items contained in the report were:

1. Jerry Hardin updated council on the progress for the lighting of the flag pole on the American Legion lot at the cemetery. Due to the expense of running electricity to the current flag pole, the members of the Legion are researching replacing the existing pole with a solar lit pole or possibly placing solar lights on the existing pole. Council will be updated at future meeting.

2. City Manager Spaugh is currently working on plans for a city fireworks display on July 30th during the Sheridan County Fair and Rodeo. The Fair Board has been contacted and is excited about the plan.

3. The swimming pool is on track to open next week.

4. Brad Slaughter, Piper Sandler, will be at the July council meeting to discuss with council refinancing of the water bonds currently held by the city. Possible cost savings could be more than $240,000. 

5. City Manager Spaugh will be attending the Virtual Municipal Accounting and Finance Conference June 15-24.

6. Governor Ricketts will be at the city auditorium Thursday, June 17 from 6:30 to 7:30 pm for the “Stop 30/30” Townhall meeting. The public is welcome to attend.

7. The NE Extension Office will be hosting a workshop “Communicating with Farmers Under Stress” Wednesday, June 15th from 10:00 am to 12:00 pm in the Multipurpose Room of the city auditorium. Lunch will be provided by the Extension Office. 

No action was taken on the items within the manager report.

With no further business, motion by Bounous, seconded by Paul to adjourn at 7:05 pm. Ayes: Grant, Bounous, Evans, Paul, and Russell.

_/s/Kim Buchan, City Clerk                          __/s/ Nancy I Russell, Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on June 10, 2021; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

__/s/ Kim Buchan, City Clerk

Published: June 16, 2021