By Marti Haag
The Hay Springs City Council held a regular meeting at 7:00 p.m. on January 8, in conjunction with the One and Six Year Street Program hearing.
A hearing on the 2018/2019 One and Six Year Street Program was opened at 7:00 p.m. The hearing was led by Anthony Krajewski, a representative for Baker and Associates. Krajewski explained that the program is funded by the State of Nebraska through the gasoline taxes, and the program is the yearly activities that need to be completed in order. The City of Hay Springs has a very active street improvement plan, and this program helps keep the streets up to date in this day and age where the grants are not available as they were at the time the streets were put in. The report presented by Mr. Krajewski, included the armor coating that was completed last year, the plans for armor coating this year, and the 6 year plan for some things that they would like to be done. Krajewski stated that this is not a commitment to anything, just a plan. There is also a yearly expense report that is required to show that the city is spending the appropriate amount on the roads. Under this program, the city is required to spend an additional 25% of the allocated funds on top of what was funded by the state. Krajewski stated that it is his job to make sure the city does not lose any funding. The rest of the report shows a map of jobs that are needed and what needs to be done for each. The hearing was opened up for questions. There were no questions presented by the public or council, so the hearing was closed at 7:12 p.m.
The regular session opened at 7:12 p.m. with roll call. Council members Jim Varvel, Keith Kearns and Luke Marcy were present. Jamian Simmons, City Attorney, was also present. It was noted that the Open Meeting Act is posted.
Kearns made motion, Marcy seconded to approve the Dec. 10, 2018, regular meeting minutes. All voted aye. Motion carried. Kearns made motion, Varvel seconded to approve the agenda for the January 8, 2019, meeting. All voted aye. Motion carried.
Resolution #19-1, the One and Six Year Street Plan: Kearns made motion, Marcy seconded to approve as presented by Baker and Associates. All voted aye. Motion carried.
The audit report was tabled as the council is waiting for information from the Nursing Home board, which has not yet met for the month.
Sherrie Elwood was present on behalf of the Legion and requested an SDL (special liquor license) for the Legion Bowl Party on January 3, 2019. Marcy made motion, Varvel seconded to approve the license as requested. All voted aye. Motion carried.
Craig Housh spoke on behalf of the Hay Springs Volunteer Fire Department. Housh asked for the City Council to once again help purchase bunker gear. He stated that they are the same cost as last year, $2,300. The Rural Board will purchase three sets, and they are asking the city to do the same. Council Member Kearns asked about the lifespan of the gear, and Housh stated that the bunker gear has a 15 year lifespan. Housh stated that they hope to finish the project next year. Kearns made motion, Marcy seconded to approve the purchase of bunker gear for the Hay Springs Volunteer Fire Department. All voted aye. Motion carried.
There were no public concerns or comments.
The reports of officers, boards and committees were given. The street/water/clerk report stated that there was no water loss report as the meters were not read. The 2019 plan for the water tower is to have it painted in the summer, and it will be once again painted white with black lettering. The paint has not been done since 2006.
Varvel stated that there were no concerns with the finance committee, and there was no report for the nursing home or Lister-Sage. Kearns added that there was no SWANN report as the meeting is not until the 17th. Mayor Richard McKay stated that things had been pretty quiet, so there was no Mayor’s report.
Under old business, there was no PADD update. There will start to be traction in the spring and the bids will come out for the alley project.
The health board building inspector Dave Agnes reported on the property located at 211 N. 2nd St. He stated that the property is unsafe, adding that his findings are that the house is unlivable i.e. full of dead bats, rotting of the roof boards, gutters falling off, broken windows, deck is unstable, and pillars falling down. He is coming up with a new form in order to do all the houses the same and make the process more professional. Next month the council will go over the recommendations from the Health Board concerning this property and make a decision.
Council Member Marcy discussed the pivot land lease. He stated that he had an agronomist out to the pivot ground, and it is the recommendation of the agronomist to plant corn for one year, and then go in a year after to try to establish alfalfa. The agronomist did not take soil samples at the time, as the land will need a year to let the toxicity break down, and there is no test for that. The council discussed how to handle the lease of the pivot ground. The recommendation was made to put out for bids on a one year lease for 2019 of the approximately 33 acres.
Ordinance #19-01, considering the renewal of the cable television franchise agreement from 2003, was discussed. Kearns made motion, Varvel seconded to shorten the agreement period and go a maximum of three years. All voted aye. Motion carried.
Mayor McKay recommended Marvin Blundell for appointment to fill the council member vacancy. Kearns made motion, Marcy seconded to appoint Blundell to fill the council vacancy. All voted aye. Motion carried.
City Clerk Kayley Taylor stated that there is no longer any money in the Keno account.
Kearns made motion, Varvel seconded at the recommendation of the city’s attorney Jamian Simmons, that the City’s Keno account will officially be closed. All vote aye. Motion carried.
There were no representatives present from the Cowboy Trail. It was decided to wait until the budget is available to allocate moneys to the trail. Varvel suggested that the money come from the Parks Fund.
Under new business, Kearns made motion, Varvel seconded to approve claims. All voted aye. Motion carried. Varvel made motion, Marcy seconded the approval of the December Claims report. All voted aye. Motion carried.
Varvel made motion, Kearns seconded the re-appointment of Marcella Hale as the nuisance abatement officer. All voted aye. Motion carried.
Varvel made motion, Marcy seconded to keep the appointments the same for 2019 as they were in 2018. All voted aye. Motion carried.
The third signatory on the city accounts was tabled until next month when all members are sworn in.
An amendment will be made to the handbook for a change in pay dates and payroll auto-deposit. This issue is tabled until the February meeting.
The Hay Springs City Council proclaimed January as Radon Action Month. Kearns made motion, seconded Marcy seconded the motion to proclaim January as Radon Action Month. All voted aye. Motion carried.
Varvel suggested to keep the pool board involved in the hiring of the pool manager for 2019. The council would like to see who is out there and interested, and will start advertisements for the vacancy.
The board decided to start advertising for summer help for 2019, as well. It was discussed to advertise for only what is needed, probably two employees.
The Oaths of Office were tabled until the February meeting.
With no further business, the meeting adjourned at 8:04 pm. The next meeting of the City of Hay Springs will be held on February 12, 2019.